Administrative Assistant

3 weeks ago


St Thomas, Canada Hayhoe Homes Full time

Hayhoe Homes has an opening for a full time Administrative Assistant - Reception, to provide support to the office staff by performing various administrative tasks and to provide a friendly and courteous interface between Hayhoe Homes, our Customers and the Public.

**Duties**:
The primary duties of the Administrative Assistant shall consist of, but not limited to:

- Answer all incoming telephone calls. Greet all visitors to the office and direct callers or
visitors to the appropriate office staff.

intended recipients.
- Distribution of incoming mail in accordance with prescribed office procedures.
- Preparation of hard copy and digital filing and updating of those filing systems as required.
- Responsible for photocopying, scanning, electronic filing, and in-house distribution of legal
documents such as agreements/schedules and preparing any subsequent amendments or
schedules.
- Assist in the coordination and scheduling of a variety of construction tasks, such as pre
- delivery inspections, water meter inspections, distribution of schedules, enrollment of new
houses in the Tarion warranty program and the transfer of utilities to purchasers.
- Provide administrative support as required to various managers.

**Requirements**:

- Requires a Secondary School Diploma or equivalent.
- Requires formal training in MS Office and the ability to perform basic clerical functions of
the company, i.e., typing, file maintenance and report creation,
- Requires one year of administrative experience in a busy office environment, preferably in
the residential house building industry.
- Prefers a general working knowledge of home construction, especially project scheduling.
- Requires the ability to follow established workflows thoroughly and accurately, manage
time effectively and manage multiple tasks and deadlines.
- Requires the ability to perform with a high degree of clerical accuracy with exceptional
attention to detail.
- Requires excellent verbal and written communication skills.

We are an equal opportunity employer. Only those considered for the position will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- St. Thomas, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- How many years using MS Office Software do you have?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 2023-09-08



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