Legislative Assistant

4 weeks ago

Oak Bay, Canada District of Oak Bay Full time

**EMPLOYMENT OPPORTUNITY**
**Legislative Assistant**:
**Regular Full-Time - Pay Grade 7 ($32.53 - $34.44/hour - 2023 Rates)**

The District of Oak Bay is a picturesque seaside community located within the Greater Victoria Region, with a population of +18,000. While offering all the amenities of a large metropolitan urban centre, Oak Bay has succeeded in maintaining all the peacefulness and charm of a small town. Residents enjoy an exceptional quality of life, with miles of spectacular West Coast shoreline, brilliant beaches, parks and greenspace, quaint tree-lined streets and vibrant, boutique villages just beyond their doorsteps.

**Why We Work for the District of Oak Bay**
With a progressive Council and strong, supportive and cohesive Leadership Team in place, the organization is on an exciting trajectory, as we strive to position ourselves as a leader in all aspects of municipal governance and service delivery. Recently, we’ve made major advancements in reporting and transparency, and our efforts are earning recognition - in 2020, Oak Bay was one of the top three finalists for the UBCM Excellence in Governance Award and earlier this year, the municipality received its second Distinguished Budget Presentation Award from the Government Finance Officers Association of BC.

**About the Position**
We are currently seeking a second Legislative Assistant to join our Corporate Services team. Reporting to the Deputy Director of Corporate Services, the Legislative Assistants perform a wide range of professional administrative duties under tight deadlines, requiring a high level of accuracy, confidentiality, and discretion. In this role, you will provide high-level administrative support and coordination for the Corporate Services Department, both operationally as well as for special projects. You will also regularly engage with and support a variety of stakeholders, including the public, Council, co-workers, other government agencies and community organizations.

The Legislative Assistants are jointly responsible (meaning not all of this work falls to one person) for preparing and distributing Council and Committee of the Whole agendas, attending meetings and taking and transcribing minutes, as well as managing follow up to Council’s decisions.

Ideally, your eyes will light up when we say the words “records management”, as we are currently in the middle of a major project to transition the organization from a paper-based, legacy model to an integrated electronic document and records management system. We will be looking to our newest Legislative Assistant to play a key role in this project, as well as the ongoing maintenance and management of this system, and therefore experience with the LGMA classification and retention system and/or electronic records management systems will be a significant asset.

To be successful in this role, you will have a Local Government Certificate in a related discipline such as Local Government Administration, Public Administration or Business Administration plus three (3) years of prior job-related experience, including acting as a recording secretary to committees, council, boards or commissions, preferably in a municipal setting. This position is represented by CUPE Local 374.

In addition to a competitive salary, we offer a supportive and collaborative work environment with continued career development and professional development opportunities. As an employer of choice, the District of Oak Bay is committed to fostering a culture of empowerment, accountability, and teamwork.

The District has previously enacted a mandatory COVID-19 vaccination policy to safeguard the wellbeing of all employees. This policy may be reinstated based on the level of assessed risk to District employees or Provincial Health Order requirements.
- We thank you for your interest in working for the District of Oak Bay._
- Only those selected for an interview will be contacted._

Education : Other trades certificate or diploma
Experience : 3 years to less than 5 years

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