Temporary Accounts Payable Clerk

3 months ago

Whitby, Canada The Town of Whitby Full time

**Open Date**
- Oct 09 2024 - 01:02:00 PM**Close Date**
- Oct 21 2024 - 11:59:00 PM**Position Title**
- Temporary Accounts Payable Clerk**Posting Type**
- Full-time**Posting Status**
- Active**Position Length**
- Permanent**Department Group**
- Treasury**Hours per Week**
- 35**Department**
- Corporate Services**Openings**
- 1**Education**
- College Diploma**Experience**
- 2 years**Salary Range**
- $29.38 - $36.74 per hour (Band F)**Description**:
Our team is highly skilled, passionate about our community, and we care. Let’s grow together.

**Temporary Accounts Payable Clerk**:
(Anticipated for a period of up to six (6) months)

Who We Are

In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.

The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.

Let’s grow together.

**What You Will Get To Do**

Reporting to the Senior Manager, Financial Accounting, the Accounts Payable Clerk is responsible for accounts payable functions, including but not limited to the following:

- processing of all invoices (including utilities) in a financial and purchase order system whereby payments are issued by cheque and EFT;
- processing of all corporate credit card transactions;
- be the expert user of the accounts payables module of the purchase order system ensuring purchase orders are completed correctly by other departments;
- ensuring invoices correctly reflect the appropriate charges and to work with purchasing staff or the originating department to resolve any issues related to discrepancies providing accounting and administrative support to the accounts payable function;
- assisting departments with invoice payment in a timely manner, any inquiries regarding the status of the invoice or how to complete forms such as employee reimbursements and HST calculations;
- communication with vendors regarding EFT information, outstanding invoices, or any other invoice inquiry preparing analysis of asset, liability and operating accounts;
- ensuring timely processing of invoices related to payment certificates for construction projects to assist in ensuring compliance to legislated timelines;
- making recommendations and providing support to ensure the Financial Accounting division moves towards providing real time financial information to users and to assist managers to use this information to make informed decisions;
- completion of monthly general ledger reconciliations, monthly vendor statement reconciliation, and other month end requirements;
- providing back up support to other positions as required;
- assisting with year-end audit; and,
- assisting with other projects/duties as assigned.

**Who You Are**

Our team is looking for an enthusiastic, solutions-oriented team player that takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value partnerships. Your excellent communication and interpersonal skills coupled with your experience promoting and maintaining positive relations enables you to skilfully build, establish and maintain positive working relationships within the workplace.

You are a strategic thinker who is excellent at prioritization and a problem solver. Using your extensive knowled

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