Events and Placemaking Coordinator

2 months ago

Ottawa, Canada Glebe Business Improvement Area Full time

**POSITION OVERVIEW**

The Glebe Business Improvement Area (GBIA) seeks an experienced and strategic professional to lead our community activations, placemaking efforts, and business-focused events. With a focus on experiences, the Coordinator will lead the planning and execution of both short-term and long-term installations and activations. The Coordinator will also bring creative ideas and help develop a strategy for new impactful programs and events for Glebe employees, residents and visitors to further enhance our reputation as one of Ottawa’s premiere main street destinations.

**RESPONSIBILITIES RELATED TO PROJECT AND EVENT MANAGEMENT**
- Lead the planning and manage all logistics for GBIA’s events including managing timeline, permits, community partners, vendor management, collaborating with marketing and communications and day-of leadership
- Participate in collaborating with the Executive Director to generate concepts and brainstorm ideas. Utilize experience and event knowledge to help develop a plan for executing these ideas.
- Provide site inspections to ensure the viability of project aspects
- Manage the Operations portion of project budgets (not including marketing)
- Liaise with the City of Ottawa to ensure the GBIA is compliant in event production
- Communicate with suppliers/contractors and source best prices for goods and services
- Coordinate opportunities for the GBIA to be involved in community events; develop and maintain partnerships with community organizations and GBIA members that bring resources to the GBIA activities

**RESPONSIBILITIES RELATED TO STREETSCAPING AND BEAUTIFICATION**
- Oversee initiatives related to streetscaping, public realm and other on-street operations and improvements
- Ensure neighbourhood signage, street furniture, banners, plantings and infrastructure are well maintained and submit requests for repairs as needed
- Manage all contracts, budgets, and implementation plans related to public realm improvements, including implementation of capital projects. This includes banners, hanging flower baskets and garden beds, public space maintenance and other contracts that may be needed.
- Oversee Request for Proposal (RFP) and contract administration process, including vendor pre-qualification, information distribution and handling of vendor requests
- Track and report on local development projects related to on-street operations, wayfinding, accessibility, urban planning, parks and other streetscape or urban development areas
- Liaise with key stakeholder groups, including staff and elected officials at government departments and agencies at all levels as required. Attends outside stakeholder meetings related to local projects and priorities (may include evenings and weekends).
- Manage the daily activities of street cleaning by the GBIA to ensure the best possible upkeep of the area, including (but not limited to): litter removal, poster removal, graffiti removal, and sweeping. Procures equipment when necessary.
- Research and assist with implementing new programs to improve the GBIA, which may include lighting, streetscape furnishing, holiday decor, planting, and public murals
- Keep up to date on trends and opportunities in placemaking and public space activation
- Research funding opportunities through the identification of public and private partners and grant opportunities

**RESPONSIBILITIES RELATED TO GENERAL ADMINISTRATION**
- Maintain up-to-date file system, either hard copies or on the computer network, saving all digital files to appropriate Drive folders
- Manage all production and technical aspects of the Annual General Meeting
- Keep the member database up to date
- Manage administrative requirements of all departmental objectives in cooperation with the Executive Director and other employees, including Board meetings and packages, meeting arrangements, correspondence, and other items as needed
- General office and technical support, as needed

**REQUIRED KNOWLEDGE AND SKILLS**
- Bachelor's degree, with 3-5 years minimum in comparable roles and a strong track record of delivering results
- Familiarity with BIAs is a plus
- Strong interpersonal and communication skills and interest in interacting with community members and stakeholders
- Passion for placemaking, urban planning, architecture, beautification and public space preferred
- Enthusiastic about events and activations, with a proven ability to work collaboratively and deliver great experiences
- Ability to prioritize and balance multiple tasks and priorities, meet deadlines and work under pressure in a busy office with a lot of inbound requests and opportunities
- Positive attitude and high energy with the ability to adapt to the dynamics of event planning and event management
- Leadership skills and experience with working in a team
- Outstanding communication and interpersonal skills with the ability to work and communicate effectively with various stakeholders, including staff, Board m

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