Clerk’s Information Administrator
3 weeks ago
**Job Details**:
**Permanent Full Time CUPE 1329**:
**Posting Status**:
**Open to all current Town of Oakville employees and external applicants.**:
**Closing Date**:
**Applications for this position must be received at oakville.ca by no later than 11:59 pm on **May 10, 2023.**:
***:
**We offer**:
- **A hybrid work schedule**:
- **A defined benefit pension plan (OMERS)**:
- **Comprehensive health plan complemented with life and disability insurance**:
- **A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things**:
This position reports to the Manager, Records and Information Services.
**Responsibilities**:
***
- Supplying accurate information regarding corporate records, lottery licensing, Council resolutions, by-laws, committees, elections, vital statistics, marriage licences, civil marriage services, death registrations, etc.;
- Processing and issuing marriage licences according to the Marriage Act;
- Performs Civil Marriage Ceremonies in accordance with the Marriage Act under delegated authority;
- Processing death registrations and issuing burial permits according to the Vital Statistics Act;
- Maintaining vital statistics registers;
- Liaises with the Office of the Registrar General;
- Verifies customer identification, receives payment for, and administers affidavits as a Commissioner for taking Affidavits under delegated authority;
- Provision of after-hours and holiday service for burial permits as required;
- Provision of after-hours Civil Marriage Services;
- Daily cash transactions using POS system; running daily and monthly reports;
- Producing Funeral Home billing;
- Providing administrative support to the department;
- Tracking, recording and distributing all incoming mail; Council Information and Planning Portal;
- As needed, the Clerk's Information Administrator may also provide back-up support to other positions in the department which may include: retrieving inactive records from storage and ordering supplies; processing requests for Liquor Licence Clearances and Special Occasion Permits; and
- Performing other duties as assigned.
**Qualifications**:
***
- Completion of a 2 year college diploma in Office Administration.
- Minimum of 1 to 3 years of experience in a municipal setting and knowledge of relevant legislation, procedures and government structure.
- Previous experience in a customer service environment.
- Experience working with computers including MSOffice (Word, Excel, Outlook, SharePoint) as well as Amanda and Point of Sale System.
- Strong organizational, attention to detail and time management skills combined with strong interpersonal skills and the ability to work with sensitive and confidential information.
***
DATED**:May 3, 2023**
**We thank all applicants and advise that only those selected for an interview will be contacted.
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