Event Operations Coordinator

3 weeks ago

Vancouver, Canada Vancouver Christmas Market Inc. Full time

Coordinate supplier services and infrastructure during planning, event and dismantling phases
- Coordinate supplier move-in and move-out in collaboration with VP of Operations
- Assist with the production schedule
- Liaise with third parties (service providers & partners) on behalf of VCM.
- Manage a team of four or more Hausmeisters (handyman/woman)
- Manage warehouse inventory using our inventory software - Yellow Dog
- Attend all permit meetings with the VP of Operations
- Assist VP of Operations during initial inspections, as well as any ongoing inspections
- Act as point person for Operations when VP is off site
- Comply with strict standards of quality and accuracy.
- Remain in constant communication with VP of Operations providing detailed updates.
- Provide regular event support to VCM as assigned including inventory tracking and general market functionality with support of VCM’s Hausmeister team
- Assist Vendor Manager to ensure vendor related issues are addressed and successfully solved in a timely manner.
- Assist the Décor & Assistant Event Coordinator with decor installation and planning.

Requirements and Selection Criteria
- Curious, Inquisitive, Creative, and a Christmas enthusiasm
- Bachelor Degree or Diploma in a related field of study (an event management related degree is preferred)
- Advanced proficiency with software and online tools (Microsoft Office, Square and Yellow Dog Software)
- Diplomatic approach while working within policies, rules, and procedures.
- Demonstrative, self-critical, determined approach to completing assignments
- Ability to multitask within tight deadlines
- Proven experience managing suppliers for events or festivals.
- Excellent verbal and written communication skills
- Copywriting that balances quick wit and creative spirit with attention to detail and strategic approach
- Excellent organizational skills and/or project management experience
- Experience with scheduling and overseeing the activities of large groups.
- Motivated self-starter
- Attention to detail
- Ability to take projects from concept through execution to final production
- Ability to quickly adapt to changing environments, problem-solving skills, and an innovative mindset including exercising good judgment and decision making.
- Second Language (German) an asset
- Valid Driver’s license and access to a vehicle is a requirement
- Ability to lift up to 50 pounds and work in an outside environment for long periods of time.

Compensation
- $60,000 (annual salary after training phase) or based on experience
- Hospitality benefits.
- Comprehensive Extended Health Care Plan available after a 4-months’ probation period.
- Job Requirements/Qualifications:

- Curious, Inquisitive, Creative, and a Christmas enthusiasm
- Bachelor Degree or Diploma in a related field of study (an event management related degree is preferred)
- Advanced proficiency with software and online tools (Microsoft Office, Square and Yellow Dog Software)
- Diplomatic approach while working within policies, rules, and procedures.
- Demonstrative, self-critical, determined approach to completing assignments
- Ability to multitask within tight deadlines
- Proven experience managing suppliers for events or festivals.
- Excellent verbal and written communication skills
- Copywriting that balances quick wit and creative spirit with attention to detail and strategic approach
- Excellent organizational skills and/or project management experience
- Experience with scheduling and overseeing the activities of large groups.
- Motivated self-starter
- Attention to detail
- Ability to take projects from concept through execution to final production
- Ability to quickly adapt to changing environments, problem-solving skills, and an innovative mindset including exercising good judgment and decision making.
- Second Language (German) an asset
- Valid Driver's license and access to a vehicle is a requirement
- Ability to lift up to 50 pounds and work in an outside environment for long periods of time.
- Salary/Wage: 60,000
- Job Application Process:

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