Event Coordinator

3 months ago


Toronto, Canada The Lavin Agency Full time

**Organization Description**

The Lavin Agency is the largest intellectual talent agency in the world. We represent the world's leading thinkers, writers, artists, and scientists including Pulitzer Prize winners, Guggenheim Fellows, TED Prize Winners, and Nobel Laureates. We represent people who are making the world a smarter place, and manage their speaking engagements, public appearances, consulting, and more. We are 20+ diverse, engaged, and curious professionals working globally from King West in Downtown Toronto.

**Job Description and Key Responsibilities**:
**What we look for**:

- 1 to 3 years of related experience.
- Exposure to a fast-paced, multi-tasking work environment.
- Meticulous attention to detail.
- Critical thinking and thoughtful problem-solving.

**Responsibilities**:

- Cultivate positive relationships with clients.
- Ensure contract terms and speaker requirements are met.
- Manage communications re: contracts, marketing materials, event schedules, pre-event calls, travel, payment, media requests, etc.
- Research and book travel arrangements (including flights, trains, cars, hotels, etc.) within designated timeline, adjusting as needed for last-minute bookings, back-to-back events, etc., working closely with our travel agency.
- Prepare detailed event itineraries for speakers.
- Assist with after-hours emergency line as needed.
- Perform other tasks and/or responsibilities as required.

**In the cover letter please tell us what your favourite book is and why.**

**Applications submitted via Indeed will not be considered.**

**Job Types**: Full-time, Permanent

Pay: From $55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Tuition reimbursement

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Toronto, ON

Application deadline: 2021-12-05
Expected start date: 2024-10-01



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