Administrative Assistant

2 weeks ago


London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level N

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Wellness and Well-being pillar aspires to provide readily accessible, high quality health and mental health care to enhance the physical and emotional health and wellbeing of the students and employees of Western University, thereby optimizing their potential for academic social and professional attainment.

**Responsibilities**:
The Administrative Assistant will provide support for a variety of administrative tasks, which support the smooth and effective operations of the Wellness and Well-being pillar. The role will provide administrative and logístical support primarily to the Director, Wellness & Well-being, as well as the pillar, serving as a resource and point of contact for internal and external stakeholders regarding administrative matters, answering or re-directing inquiries as appropriate. The Administrative Assistant will coordinate correspondence and the calendar of the Director, as well as logistics for events, committees and meetings, and will perform a range of tasks ensuring that deadlines and schedules are met, such as monitoring and ordering office supplies and facilitating the preparation of materials. The role will also provide support for the implementation of human resources processes and financial functions in support of the pillar’s operations.

**Qualifications**:

- Education:
- 2 year Community College Diploma in Executive Assistant or Office Administration
- Courses completed in Privacy, Business Administration
- Experience:
- 4 years' experience in a multidisciplinary clinic or providing administrative support for several leaders
- Knowledge, Skills & Abilities:
- Familiarity with medical terminology
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Ability to establish rapport with people from diverse backgrounds
- Ability to follow formal business practices with high attention to detail
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to multi-task and maintain an organized and effective personal work environment
- Ability to summarize information and disseminate to others effectively in a timely manner
- Attention to detail and proofreading abilities
- Competency to maintain confidentiality and treat sensitive information with discretion
- Critical thinking skills to analyze problems, and collect information required to make an accurate conclusion
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Ability to understand and resolve external and internal partner issues
- Intermediate proficiency required in Microsoft Office Suite to prepare communications, graphics, financial reports, grant submissions, input departmental data into spreadsheets and databases

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.



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