Scheduling Coordinator
5 months ago
**Company Description**
Thank you so much for considering our company in your career search Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?
Our goal is to partner with our customers, to ensure their building, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.
CFLS is a caring company who values our staff.
CFLS is local and is part of the community.
CFLS is a full-service fire protection contractor.
**Summary**
The Scheduling Coordinator is motivated, organized and knowledgeable in the field of Mobile Inspection Services Scheduling and Coordination, with a strong technical and time-management focus to support the company’s field service operations. This job description is to be used as a guideline only and may not incorporate all functions of the job.
**DETAILED DESCRIPTION**
The Scheduling Coordinator is a full-time position responsible for coordinating and scheduling our Field Technician Services Team and will be responsible for the following tasks:
**PRIMARY ACCOUNTABILITIES**
- Preparing, coordinating, and implementing schedules for our mobile Fire & Life Safety Inspections Services Team at the prescribed intervals to meet scheduling KPI’s
- Effectively communicate with our field staff, customers, contractors, vendors and external resources on date/time and details regarding field service appointments
- Assess job readiness, and ensure all scheduled jobs are verified with customers at prescribed intervals prior to field deployment
- Maintain all appointment, software, and system records to ensure they are accurate and updated (i.e. site contacts, scope of work & deliverables, equipment and tooling needs, reports, etc.)
- Ensure field service staff are effectively and efficiently scheduled at least 2 weeks in advance, ensuring appointment scopes align with technician/fitter skills required to complete the work, and to avoid scope creep
- Work with Scheduling Supervisor, Service Managers, and Field Service Staff to ensure appropriate time is allocated to inspection service jobs. Involvement and adherence to RTG and Job Duration will assist with this requirement.
- Work closely with the clients, Scheduling Supervisor, Service Managers, and Field Service Staff to ensure our Fire & Life Safety Inspections are completed on-time and error free, with mínimal return visits
- Communicate all relevant information concerning next steps and timelines to the customer, AHJ’s, contractors and leadership
- Track open jobs to ensure appointments and service orders are moving forward as quickly and efficiently as possible
- Create, track, maintain, verify, and close all service appointments, and service schedules in our ERP and supporting software
- Provide our Office Operations Team with appointment information and documentation for job closeouts
- Other duties as assigned
**SECONDARY ACCOUNTABILITIES**
- Ensure clients record are accurate an updated in our ERP, Inspection Reporting Platforms, Network Drives, and Files
- Work closely with the Scheduling Supervisor, and Service Managers in the mapping our new business appointments, and complex inspection services jobs
- Work with the Scheduling Supervisor, and Service Managers to address work-in-progress reports (weekly)
- Provide Scheduling Status Updates to your supervisor/team (Daily)
- Schedule sub-contractors and ensure materials are ready and proper paperwork is completed and received.
- Other duties as assigned
**SYSTEMS AND APPLICATIONS**
- Scheduling system management and administration
- The understanding and daily use of our ERP (Acumatica), financial systems, appointment systems, scheduling and reporting. Our Inspection Reporting Software Systems for Inspection Reporting accuracy. Our Certification Tracking systems, equipment tracking systems, security clearance and safety tracking systems for scheduling accuracy.
- GPS Tracking Software review and administration for efficient and effective routing.
**SKILLS AND ATTRIBUTES**
- Planning, scheduling, and detailed time management skills are a must
- Organized, Strong attention to details and record keeping focus to ensure division’s scheduling needs
- Able to process documentation and understand completeness formatting and consistency requirements
- Keep informed of scheduling system revisions and upgrades
- Good interpersonal skills with department staff and field technicians
- Team Player with strong communication skills through both written and oral
**QUALIFICATIONS**
- Minimum 2 years’ experience in work planning, scheduling, dispatching, and redeployment type roles in service Industries
- Ability to prioritize res
-
Scheduling Coordinator
5 months ago
North York, Canada Humber Meadows LTC - Toronto, ON Full timeThis position reports to the Director of Care and ensures staffing levels and master schedules are organized and accurate at all times. The Scheduling Coordinator ensures team member schedules are completed and adjusts for time off and sick calls. The Scheduling Coordinator collaborates with Resident Home Area Managers to ensure all positions are filled and...
-
Scheduling Coordinator
5 months ago
North York, Canada Classic Fire + Life Safety Inc. Full timeWe are looking for a Scheduling Coordinator who has a positive, infectious attitude. Well organized, motivated with previous scheduling knowledge/experience in Services Scheduling. This job description is a guideline and may not include all aspects of the role. The Scheduling Coordinator is a Fulltime position responsible for scheduling and coordinating our...
-
Scheduling Coordinator
3 months ago
North York, Canada UMS Healthcare Agency Full time**SCHEDULING COORDINATOR** We are looking for an experienced Scheduling Coordinator to join our team in a dynamic and fast-paced staffing office environment. We are seeking a detail-oriented individual who would like to grow with us and to manage scheduling operations efficiently. **Key Responsibilities**: - Innovatively manage staff schedules,...
-
Scheduling Coordinator
5 months ago
North York, Canada TRANQUIL CARE INC. Full timeAs a **Scheduling Coordinator**, you will be a vital part of our healthcare team, ensuring efficient staffing within long-term care and nursing home facilities and communities. Your responsibilities encompass: **- Shift Management**: Skillfully plan and oversee shifts for Registered Nurses, Registered Practical Nurses, and Personal Support Workers, dietary...
-
Bilingual Scheduling Coordinator
2 weeks ago
North York, Canada INNOVA Medical Ophthalmics Inc Full time_**Looking for a career in the medical industry?**_ We're the largest ophthalmic distributor of eye care instrumentation and associated products to eye care professionals in Canada. We are seeking new talent to join our team at INNOVA’s Toronto Head Office. _**Join us, learn more about our industry and be part of a high-performance team**_. **INNOVA** is...
-
Scheduling Coordinator
1 month ago
York, Canada ESS Support Services Full time**Job Summary** We are seeking a detail-oriented and proactive Scheduling Coordinator to join our team. Reporting to the Director of HR & Culture, the Scheduling Coordinator acts as first point of contact for direct staff with regards to schedules, call-in and open shifts. Ensures direct staff schedules are completed to meet the need of our clients and the...
-
Scheduler
5 months ago
North York, Canada TKB Custom Millwork Full timeTKB Custom Millwork has over 25 years of experience and knowledge in building supreme quality custom displays and furnitures for various businesses. We are looking for a Scheduler to join our team! This person will be accountable for scheduling with some administrative support. **Job duties include but not limited to**: - Creating and maintaining...
-
Scheduler
5 months ago
North York, Canada FCC CANADA Full time**RESPONSABILITIES**: - Developing and maintaining detailed resource - and cost-loaded construction schedules for heavy civil construction projects. - Working with project teams to provide input for baseline schedule and monthly updates, while also maintaining open communication with them when delivery schedules change to allow them to manage their time...
-
Scheduling Coordinator
5 months ago
North York, Canada IATSE 873 Full timeIATSE is a North American Labor Union, who works in all forms of live theater, motion picture and television production, trade shows and exhibitions, television broadcasting, and concerts as well as the equipment and construction shops that support all these areas of the entertainment industry. **Job title**:Call Steward **Reporting to**:Crewing...
-
Scheduling Coordinator
6 months ago
North York, Canada IATSE 873 Full timeIATSE is a North American Labor Union, who works in all forms of live theater, motion picture and television production, trade shows and exhibitions, television broadcasting, and concerts as well as the equipment and construction shops that support all these areas of the entertainment industry. **Job title**:Call Steward **Reporting to**:Crewing...
-
Scheduler
5 months ago
North York, Canada TRANQUIL CARE INC. Full timeAs a Scheduler, you play a crucial role in our healthcare team, managing staffing in long-term care, nursing homes, and communities. Your responsibilities include: - **Shift Management**: Efficiently plan and oversee shifts for healthcare professionals, ensuring optimal coverage. - **On-Call Coordination**: Manage on-call shifts, updating staff availability...
-
Scheduler
5 months ago
North York, Canada TRANQUIL CARE INC. Full timeAs a Scheduler, you play a crucial role in our healthcare team, managing staffing in long-term care, nursing homes, and communities. Your responsibilities include: - **Shift Management**: Efficiently plan and oversee shifts for healthcare professionals, ensuring optimal coverage. - **On-Call Coordination**: Manage on-call shifts, updating staff availability...
-
Coordinator, Academic Planning
5 months ago
North York, Canada Hanson Canada Full time**About Hanson College** Hanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our two campuses are located in Toronto and Brampton, Ontario. Our team is committed to providing an inclusive and accessible environment for higher education. We...
-
Coordinator, Academic Planning
5 months ago
North York, Canada Hanson Canada Full time**About Hanson College** Hanson College, established in 2001, is a private educational institution that delivers college diploma programs, post-graduate diploma programs, and language training programs to international students. Our two campuses are located in Toronto and Brampton, Ontario. Join Hanson to change life trajectories through education for...
-
Scheduling Supervisor
3 months ago
North York, Canada Lumacare Full timePerson & Family - Centered Care Is at The Heart of Everything We Do at Lumacare! Lumacare believes Person and Family - Centered Care is based on a philosophy of care, treatment and support that empowers Clients to be active and knowledgeable partners in their health care. Whether you join Lumacare in a client facing role, in a leadership capacity, or in a...
-
Scheduling Clerk
5 months ago
North York, Canada UMS Healthcare Agency Full time**Are you a person who likes to work with a team in a fast paced work environment? Do you like to solve problems and have the passion in helping other people?** PLEASE APPLY! **Responsibilities**: - Schedule shifts with healthcare workers and manage the calendars for facility clients - Coordinate with facilities, retirement homes, and other client members...
-
Scheduling Supervisor
5 months ago
North York, Canada Lumacare Full timePerson & Family - Centered Care Is at The Heart of Everything We Do at Lumacare! Lumacare believes Person and Family - Centered Care is based on a philosophy of care, treatment and support that empowers Clients to be active and knowledgeable partners in their health care. Whether you join Lumacare in a client facing role, in a leadership capacity, or in a...
-
Scheduling Maintenance and Manufacturing Planner
3 months ago
North York, Canada Select Products LTD Full time**Job Summary** Reporting to the Maintenance Manager, this role plans all predictive, preventive and condition-based maintenance, in conjunction with the sites production and operational plan to execute activities effectively and efficiently in a coordinated way. **Duties** - Manage technical data ensuring that appropriate information is organized and...
-
Scheduling Coordinator
6 months ago
North Bay, Canada Binx Professional Cleaning Full timeBINX Professional Cleaning is looking for a Scheduling Coordinator. As a Scheduling Coordinator, you will provide direct support to our Individual senior supervisors, as well as our Operations Manager. This position is full-time Monday to Friday 37.5 hours per week - 9:30 am to 5:30 pm, (this position may require you to problem solve over the phone outside...
-
Personal Injury Law Clerk Scheduling Clerk
6 months ago
North York, Canada Toronto Law, INC Full time**Job Title: Personal Injury Law Clerk Scheduling Clerk** **Company Description**: With a focus on professionalism, integrity, and client advocacy, we strive to achieve the best possible outcomes for those we represent. **Position Overview**: We are currently seeking a highly organized and detail-oriented individual to join the team as a Personal Injury...