Administrative and Technical Assistant

4 weeks ago

Dartmouth, Canada Stantec Full time

Administrative and Technical Assistant - ( 230001YF )

**Description**

**Your Opportunity**

**Your Key Responsibilities**
- Formatting and processing of correspondence, reports, letters, memoranda, forms and templates
- Provide support to the project managers with business development pursuits including preparation of presentations to clients and preparation of proposals
- Support the project managers by providing review of report deliverables to clients and coordination of submission of deliverables
- Preparing and formatting chemistry tables and using excel spreadsheets and databases
- Creating and maintaining internal filing systems
- Coordinating print jobs
- Coordinating agendas, meetings, and special events including staff functions
- Supporting conformance with company policies, procedures, and ISO-certified Integrated Management System
- Working with internal company systems such as Pro-Sapien Health and Safety software
- Attends and provides meeting minutes including tracking of action items and deliverables
- Coordinates travel itineraries and arrangements
- Perform other administrative duties, and tasks as required for this role

Additional Responsibilities
- Reception responsibilities (answering calls, greeting visitors, mail, couriers)
- New hire onboarding
- Ordering office and HSSE supplies
- Coding invoices
- Assisting technical staff in the field with field assignments when required
- Calibration and maintenance of in house equipment and equipment tracking and billing

**Qualifications**

**Your Capabilities and Credentials**
- Strong work ethic and excellent organizational skills
- Extensive/recent experience with formatting of Microsoft Word 365 and Adobe documents (skill level will be evaluated with a practical test)
- Detail-focused individual, who has the ability to learn and adapt quickly
- Demonstrated time management skills with the ability to prioritize and meet deadlines in a fast pace working environment
- Versatility, flexibility and willingness to work within frequently changing priorities
- Strong written and oral communication skills
- Enjoys working independently and within a team

**Education and Experience**

Minimum of 2 years of post-secondary administrative education and/or an environmental technical background or equivalent.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

**Benefits Summary**: Full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

**Primary Location** : Canada-Nova Scotia-Membertou

**Other Locations** : Canada-New Brunswick-Saint John, Canada-New Brunswick-Fredericton, Canada-Nova Scotia-Dartmouth, Canada-New Brunswick-Moncton

**Organization** : BC-1214 EnvSvcs-CA Atlantic Canada

**Employee Status** : Regular

**Job Level** : Entry Level

**Travel** : No

**Schedule** : Full-time

**Job Posting** : May 5, 2023, 1:56:58 PM

**Req ID**: 230001YF

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

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