Lead Coordinator, Program Management

1 month ago

Ottawa, Canada University of Ottawa Full time

Job Type:
Employee

Duration in Months (for fixed-term jobs):
24

Job Family:
Program Management

of Open Positions:
1

Faculty/Service - Department:
Internationalization and Global Health Office

Campus:
Roger Guindon Hall

Union Affiliation:
SSUO

Date Posted:
août 03, 2023

Closing Date:
août 14, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 09

Salary Range:
$67 783,00 - $85 623,00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
Reporting to the Manager, International and Global Health Office, The Coordinator is responsible to manage all activities of the Faculty of Medicine Global Health Program. These include three bursary programs, international electives, pre-departure training, post elective debriefing, the Global Health Concentration, the advisory committees, as well as developing and communicating academic and placement opportunities for medical trainees and faculty members. Finally, the incumbent collaborates with leadership in areas of strategic alignment and operational efficiency by creating proposals, developing critical paths and ensuring their successful implementation.

In this role, your responsibilities will include:

- Manage and approve international electives for UGME and PGME trainees as dictated by the policy. Ensure all pre and post elective requirements are met. Consult with uOttawa Risk Management experts in cases where there are potential security risks. Record and track all international electives in a centralized database and produce statistics/reports as required.
- Provide advice to leadership on the Global Health strategy based on identified stakeholder needs and by completing regular environmental scans of current global health programs across Canada and worldwide. Contribute to the International and Global Health Office strategic discourse on organizational structure. Identify the priorities of the global health program and justify the need for additional human and financial resources.
- Manage the UGME Global Health Concentration and act as a student advisor. Monitor and evaluate the submission and frequency of student activities to ensure compliance of program requirements. Communicate to students when there is an identified lack of progress to offer corrective measures to ensure student success. Collaborate with committee members to establish solutions and implementation strategy for academic concerns and to identify learning opportunities. Collaborate with UGME academic advisors to ensure students receive appropriate credit for completion of program.

What you will bring:

- An undergraduate degree, preferably in the area of global health, international development or related discipline, and 3 to 5 years of experience in an academic medical environment with knowledge of global health related activities.
- Experience in the academic medical environment and of community organizations related to medical education.
- Knowledge and experience of project management principles, organizational efficiency and conflict resolution.
- Advanced skills using Microsoft Office (Outlook, Word, Excel, Access, and PowerPoint) as student information systems, web-based curriculum tools, website maintenance tools and social media platforms.
- Excellent interpersonal and communication skills.
- Demonstrated ability to work independently with mínimal supervision.
- Ability to handle information with discretion and confidentiality.
- Bilingualism - French and English (spoken and written)
- Ability to manage multiple complex tasks and/or projects simultaneously while addressing and anticipating the needs of key stakeholders
- Sensitivity to cultural, social and political issues and context with an in-depth understanding of business protocols and cultural nuances

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

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