Assistant Office Supervisor

3 months ago

Waterloo, Canada Waterloo Region District School Board Full time

ASSISTANT OFFICE SUPERVISOR (E)
CONTINUING EDUCATION
Educational Services
**Applicants will be considered in the following order**:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees.
2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3) Qualified external applicants (includes employees from other Bargaining Units)
Excellent organizational skills and proven ability to communicate well with the clients, students and staff, as well as flexibility are prime requisites.

**Responsibilities**:
Ability to assume office supervisory responsibilities;
Provide administrative support to all Alternative and Continuing Education programs;
Maintain Aspen computer systems including; set up schools, scheduling, registration, attendance and transcript, including mark reporting, report cards and year end duties;
Prepare and complete OnSIS submissions;
Maintain and supervise the distribution, receipt and storage of Ontario Student Records (OSR) information files;
Assist with Supervision of part-time secretaries and provide support for Continuing Education Programs (ex. Summer School and International Language sites);
Establish and maintain effective public relations and communications with the clients, staff, students, program supervisors and guidance staff of WRDSB, WCDSB and private schools;
Support the vision, philosophy and procedures of Alternative and Continuing Education;
Communicate with school to update U-Turn, New Dawn (W) and Dual Credit/SWAC class lists;
Maintenance of marks and credits achieved for all Alternative Education Programs (including U-Turn, Choices, New Dawn (W), Dual Credit and SWAC and other programs);
Maintenance of U-Turn and Choices files; and
Other duties as assigned.

**Qualifications**:
Ability to work collaboratively as a member of the administrative team of Alternative and Continuing Education;
A Secondary School Graduation Diploma is required;
Excellent computer skills and a working knowledge of Aspen, Prism, MS Office & Excel, G-Suite tools and WordPress is required;
Possess excellent interpersonal skills;
Ability to communicate effectively, both orally and in written form, with staff, students, clients (proven ability to relate to clients both in person and on the phone);
Excellent organizational and time management skills, with proven ability to multi-task;
Knowledge of Ministry of Education OnSIS guidelines and Ontario Secondary School (OSS), Ontario Secondary School Diploma (OSSD) and Secondary School Graduation Diploma (SSGD);
Secondary experience preferred; and
Applicant Self-Identification Questions
The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons of marginalized sexual orientations, gender identities, and gender expressions.
Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

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