Assistant Office Supervisor

2 months ago

Waterloo, Canada Waterloo Region District School Board Full time

ASSISTANT OFFICE SUPERVISOR (E)
CONTINUING EDUCATION
Educational Services
**Applicants will be considered in the following order**:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees.
2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3) Qualified external applicants (includes employees from other Bargaining Units)
Excellent organizational skills and proven ability to communicate well with the clients, students and staff, as well as flexibility are prime requisites.

**Responsibilities**:
Ability to assume office supervisory responsibilities;
Provide administrative support to all Alternative and Continuing Education programs;
Maintain Aspen computer systems including; set up schools, scheduling, registration, attendance and transcript, including mark reporting, report cards and year end duties;
Prepare and complete OnSIS submissions;
Maintain and supervise the distribution, receipt and storage of Ontario Student Records (OSR) information files;
Assist with Supervision of part-time secretaries and provide support for Continuing Education Programs (ex. Summer School and International Language sites);
Establish and maintain effective public relations and communications with the clients, staff, students, program supervisors and guidance staff of WRDSB, WCDSB and private schools;
Support the vision, philosophy and procedures of Alternative and Continuing Education;
Communicate with school to update U-Turn, New Dawn (W) and Dual Credit/SWAC class lists;
Maintenance of marks and credits achieved for all Alternative Education Programs (including U-Turn, Choices, New Dawn (W), Dual Credit and SWAC and other programs);
Maintenance of U-Turn and Choices files; and
Other duties as assigned.

**Qualifications**:
Ability to work collaboratively as a member of the administrative team of Alternative and Continuing Education;
A Secondary School Graduation Diploma is required;
Excellent computer skills and a working knowledge of Aspen, Prism, MS Office & Excel, G-Suite tools and WordPress is required;
Possess excellent interpersonal skills;
Ability to communicate effectively, both orally and in written form, with staff, students, clients (proven ability to relate to clients both in person and on the phone);
Excellent organizational and time management skills, with proven ability to multi-task;
Knowledge of Ministry of Education OnSIS guidelines and Ontario Secondary School (OSS), Ontario Secondary School Diploma (OSSD) and Secondary School Graduation Diploma (SSGD);
Secondary experience preferred; and
Applicant Self-Identification Questions
The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons of marginalized sexual orientations, gender identities, and gender expressions.
Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

  • Sales associate

    5 months ago

    Waterloo, Canada Stokes Inc. - Head Office Full time

    SALES ASSOCIATES Immediate Supervisors: Store Manager and Assistant Store Manager Main objectives Effectively assist the Manager and Assistant Manager to meet company objectives in terms of sales, hours and profitability, in accordance with company policies. Ensure that the image and standards of customer service are consistent with company policies. ...

  • Assistant Supervisor

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Assist with the management of one or more UW Food Service units, consistent with departmental objectives, University policies, procedures and CUPE 793 Collective Agreement. **4 Positions availible** **This is a Regular Part Time position working 37 weeks per year 35 per week, which typically starts 2 weeks before labour day and ends in...

  • Sales Associate

    5 months ago

    Waterloo, Canada Stokes Inc. - Head Office Full time

    Sales Associate You are the missing ingredient! Join the Stokes/Thinkkitchen family, a proudly Quebec-based retailer with over 100 stores across the country. We offer competitive benefits and a great work environment! Immediate Supervisors: Store Manager and Assistant Store Manager Main objectives Effectively assist the Manager and Assistant Manager to...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Family Physician Medical Office Full time

    Hours : 20 hours per week Rate: $20 depending on skills and experience. Please do not accept an interview if you are not interested in the job. **Job Type**: Part-time **Salary**: $19.00-$20.00 per hour Expected hours: 16 - 20 per week **Benefits**: - On-site parking Work Location: In person

  • Senior Software Engineer

    7 days ago

    Waterloo, Ontario, Canada Bridge West Dental Office Full time

    Job Description:We are seeking a skilled Senior Software Engineer to join our team at Bridge West Dental Office.Key Responsibilities:Develop, modify, and integrate software code to meet the needs of our dental officeMaintain computer programs by making modifications as required to ensure seamless operationCommunicate technical issues and solutions...

  • Office Administrative Assistant

    5 months ago

    Waterloo, Canada MarshallZehr Full time

    **Office Administrative Assistant** **Who is MarshallZehr?** **MarshallZehr Group Inc (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital - our...

  • Medical Office Assistant

    5 months ago

    Waterloo, Canada Westside Family Health Centre Full time

    We are growing and looking to employ an experienced, reliable and energetic full time Medical Office Assistant for our busy office of Family Physicians. Our team consists of 8 family doctors, 3 physician assistants, 2 nurses, 5 full time and 2 part time office assistants/receptionists. We also have many medical learners (medical students, residents, nursing...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Westside Family Health Centre Full time

    We are growing and looking to employ an experienced, reliable and energetic full time Medical Office Assistant for our busy office of Family Physicians. Our team consists of 7 family doctors (soon to be 8), 3 physician assistants, 2 nurses, 4 full time and 3 part time office assistants/receptionists. We also have many medical learners (medical students,...

  • Sales associate

    5 months ago

    Waterloo, Canada Stokes Inc. - Head Office Full time

    SALES ASSOCIATES Immediate Supervisors: Store Manager and Assistant Store Manager Main objectives Effectively assist the Manager and Assistant Manager to meet company objectives in terms of sales, hours and profitability, in accordance with company policies. Ensure that the image and standard

  • Department Office Assistant

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 Months** Provide administrative support for Graduate and Undergraduate programs in Biology. Primarily responsible for coordinating graduate student meetings for MSc and PhD students and assisting in the organization and maintenance of graduate student information. Provides support for administration of TA contracts, preparation of...

  • Medical Office Assistant

    5 months ago

    Waterloo, Canada Waterloo West Medical Full time

    **Medical Office Assistant (MOA)** **Waterloo West Medical at the Boardwalk Medical Centre** **Job Summary** Waterloo West Medical is looking for a Medical Office Assistant to join our team providing primary care in a multi-doctor office. We are looking for an employee who can do a variety of tasks including direct clinical care with patients (including...

  • Finishing Supervisor

    6 months ago

    Waterloo, Canada Activa Holdings Inc. Full time

    Role Summary **Company**:Activa **Job Title**:Finishing Supervisor (Residential Construction) **Job Type**:Full-Time, Permanent **Reports To**:Construction Manager & Site Supervisor **Location**:Waterloo, Ontario The Finishing Site Supervisor is responsible for Managing the Construction of units from drywall to completion while ensuring construction...

  • Finishing Supervisor

    5 months ago

    Waterloo, Canada Activa Full time

    **ABOUT ACTIVA**: Activa is Waterloo Region's largest land developer and home builder. For the last 30 years, we've developed communities for families and individuals to thrive - developing land into vibrant neighbourhoods, building homes designed for real life, and continuing to serve the communities we build long after closing. Waterloo Region is our home,...

  • Sales Associate

    5 months ago

    Waterloo, Canada Stokes Inc. - Head Office Full time

    Sales Associate You are the missing ingredient! Join the Stokes/Thinkkitchen family, a proudly Quebec-based retailer with over 100 stores across the country. We offer competitive benefits and a great work environment! Immediate Supervisors: Store Manager and Assistant Store Manager Main objective

  • Office Cleaner

    3 months ago

    Waterloo, Canada Venuiti Full time

    **Job Title**:Office Housekeeper **Location**: Downtown Waterloo **Schedule**: Monday - Friday, 7:00 AM - 11:00 AM, occasional 12-1 PM (M-F) **Position Type**: Part-Time - Empty all trash and recycling bins - Clean and disinfect high-touch areas - Dusting workstations - Scope the office for dirty dishes - Vacuuming - Pack away cleaned dishes - Mopping...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Dr. Natalie Kozij Medical Full time

    Medical Office Assistant **Duties**: - Answering phone calls and directing them to the appropriate staff members - Scheduling appointments for patients and managing the office calendar - Greeting patients and checking them in upon arrival - Updating patient information and medical records accurately **Requirements**: - Strong communication skills, both...

  • Floor Supervisor

    4 weeks ago

    Waterloo, Ontario, Canada Urban Barn Full time

    Transform Homes, Transform LivesUrban Barn is seeking a talented Floor Supervisor to lead our team at our Boardwalk store in Kitchener-Waterloo, Ontario. As a key member of our retail team, you will play a vital role in creating an exceptional shopping experience for our customers.As a Floor Supervisor, you will be responsible for guiding customers in their...

  • Site Supervisor

    5 months ago

    Waterloo, Canada GHD Full time

    **Help us build the future and we’ll help you build a rewarding and purposeful career!** Our global network is made up of architects, designers, planners, engineers, and environmental scientists all working towards the same goal. Join a team that brings inspirational architecture, landscapes, townscapes and places to our world, and we’ll provide you...

  • Medical Office Assistant

    5 months ago

    Waterloo, Canada Home Sleep Care Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 37.5 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Private sector - Various locations - General office **Tasks**: - Greet people and direct them to contacts or service areas - Provide basic...

  • Veterinary Office Assistant/veterinary Assistant

    1 month ago

    Waterloo, Canada Laurelwood Veterinary Hospital Full time

    We are a busy and growing veterinary practice located in North Waterloo and are looking for an experienced Client Care Representative or Veterinary Office Assistant to join our team. **Job Types**: Full-time, Permanent Pay: $18.00-$22.00 per hour Additional pay: - Overtime pay **Benefits**: - Company events - Dental care - Discounted or free food -...