Human Resources Administrative Assistant

1 month ago


Guelph, Canada Stonehenge Therapeutic Community Full time

Stonehenge Therapeutic Community is a client centered not-for-profit in the Guelph area, providing specialized support services for clients with substance use challenges.
- "We believe that every individual has the capacity to grow and contribute to society"._

**About the Role**:
Under the supervision of the Human Resources Manager, the Human Resources Administrative Assistant will work collaboratively with the Administrative and Leadership teams to support the Agency's training and development activities. As a key member of the HR team, this role will also provide administrative support to the other Human Resources functions of the department.

**Role Type**: Full Time

**Hours of Work**: 35/wk, M-Fri

**Why Work for Us?**
- Enhanced vacation entitlements for all staff
- Paid Wellness Days
- Health and Dental Benefits (no employee co-pay)
- Professional development opportunities
- RRSP matching program

**Qualifications**:

- Completion of a College Diploma or University Degree relating to Office Administration
- Minimum six months of related and progressive experience in health care or social services setting
- Access to reliable transportation
- Knowledge of community resources
- Lived experience related to addictions and/or mental health an asset
- Security clearance conducted by PWGS Canada will be required

**Role Responsilbities**:

- Training and Onboarding Support_
- Organize and manage new employee orientation, on-boarding, and training activities for all new staff including:

- Launching onboarding information in the HRIS and online training platforms
- Booking orientation activities with staff and supporting team members
- Launching corresponding training checklists (e signature documents)
- Liaising with other departments (Finance/Leadership/Operations) to validate attendance at training and orientation events
- Organize ongoing staff training using online booking system; Liaise with program mangers and operations to support event bookings and registrations
- Ensure documentation is complete, filed appropriately and meets Agency compliance standards
- Manage administrative tasks related to training and development, including launching training feedback forms and training acknowledgement forms
- Documentation and Administrative Support_
- Support the Agency’s Performance Evaluation (PE) process through PE platform management
- Prepare and launch Human Resources related documentation through e-signature platform, as directed by the Human Resources Manager
- Create, organize update, and maintain HR related forms, templates, documents, and PowerPoint presentations; Ensure materials follow Agency formatting guidelines
- Provide administrative support to the Agency's employee policy platform to ensure materials follow Agency formatting guidelines; Support other Administrative team members engaging in this same work, in other program areas
- Support in periodic file and documentation compliance audits
- Attend regular Administrative team meetings
- Provide recruitment support to Human Resources and Clinical Managers for part time and administrative roles including:

- including booking in person or virtual interviews
- Other tasks as required to support Human Resources as required

**Applications will be accepted until December 13, 2023 at 4pm**

We look forward to meeting you
- STC accommodates the needs of applicants throughout the recruitment process in accordance with the (AODA) and Human Rights legislation. Should you require, accommodation can be made at any point, upon request._



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