Administrative Co-ordinator

5 months ago

Vancouver, Canada Vancouver College of Massage Therapy Full time

**Are you a professional, detail-oriented person who loves to take care of things? The Vancouver College of Massage Therapy is looking for an Administrative Coordinator to join our best-in-class massage therapy college.**

**ABOUT YOU**

You are a self-starter who brings a positive attitude to your work. Your exceptional organizational skills keep your projects on track. You are not afraid to ask questions, get into the details of a project, and proactively take care of whatever needs to be done You are a natural problem-solver and deliver solutions using common sense and initiative. You speak with confidence and understand the importance of your role in representing the college. We are looking for that special someone to join our team, someone who makes things happen, has a bunch of common sense, and great attention to detail.

**ABOUT US**

Founded in 2006, Vancouver College of Massage Therapy is the leading massage therapy college in North America. In addition to the college, we have a 15 room on-site student massage clinic. Our mission is to provide excellence in massage education in a supportive and collaborative learning environment. Our administrative team is small and we truly believe in our values of respect and integrity.

**YOUR RESPONSIBILITIES**

As an Administrative Coordinator, you are a key member of our administrative team, executing day-to-day college operations and supporting students, instructors and members of the administrative team through the following responsibilities.

1**. ACADEMIC SUPPORT**:Provide assistance to the academic faculty by updating attendance records, invigilating exams, preparing transcripts and creating instructor resources. Assist with instructor scheduling.

2. **STUDENT LIASON**:You are a go-to administrative person for VCMT’s students, providing direction on college-related matters.

3. **EVENTS**:Plan and organize engaging school events for both the staff and students.

4. **MARKETING**:Create social media posts on Canva, manage VCMT’s social media channels.

5. **ADMISSIONS**:Prepare, coordinate and set-up all new students into the online database and assist with information sessions, orientation packages and contract signing. Audit student files on a regular basis to maintain accuracy.

6. **ORGANIZATION**:Lead term rollover tasks, clean and organize classrooms, clinic, manage campus inventory and supplies.

7. **ADMINISTRATIVE SUPPORT**:Assist management with administrative projects such as student manuals, student survey documents and protocol documentation. Answer incoming calls as required. Jumping on reception on occasion.

8. **RENTALS & BOOKINGS**:Organize room rentals through coordinating bookings, payments, deposits, contracts, event clean up and signage.

**HOW YOU STAND OUT**
- You are that go to person in the office that others rely on.
- You have a meticulous eye for detail and can think for yourself
- You have minimum 2 years previous experience working in professional office administration
- You have excellent computer skills with extensive knowledge of Microsoft Word, Excel and other administrative programs
- You are organized, efficient and proactive
- You are customer centric and consistently provide a high level of service
- You are a self-starter who requires little supervision
- You are a natural problem-solver with loads of common sense
- You have previous experience working with complex file management and data entry
- You exude professionalism and are an exceptional English communicator, both verbal and written
- You follow processes diligently, identifying opportunities for improvement
- You maintain discretion and confidentiality in all situations
- You are willing to jump into whatever need taking care of.

**WHY JOIN VCMT?**

At VCMT, you’re more than a number - you’re a member of the VCMT community of staff, instructors, students and alumni who care about each other. In addition to being a member of our great team, we are excited to offer the following benefits:

- Competitive compensation based on experience
- Opportunities for growth
- Supportive, collaborative environment filled with genuine comradery
- Free massages at our on-site clinic

**If you are a resourceful, driven individual looking to take the next step in your administrative career, we want to hear from you**

**Job Types**: Full-time, Permanent

**Salary**: From $45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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