Staff Assistant

4 days ago

Edmonton, Canada POWER Engineers, Inc. Full time

**Staff Assistant**:
Power Engineers, Inc., is seeking a Staff Assistant for our Power Delivery Lines Department. This is a full-time position located in our Edmonton, Alberta office. The Staff Assistant is responsible for coordinating office operations and the point of contact for general office administrative activities.

**Roles and Responsibilities**:

- Type, edit, and proofread documents and presentations
- Schedule and organize meetings
- Attend meetings and prepare meeting minutes and action item lists
- Make travel arrangements
- Assist with onboarding of new staff
- Support remote IT team as required in ensuring local computers and equipment are functioning properly
- Maintain multiple schedules and calendars across various time zones/offices
- All aspects of document control such as transmitting deliverables, logging and tracking incoming and outgoing documents, maintaining and archiving electronic files
- Data entry, expense reconciliation
- Manage office supplies inventories and petty cash
- Maintain stock of office snacks and beverages
- Organize and distribute in-coming and out-going mail and packages
- Assist in organizing office special events (team lunches, holiday parties)
- Prepare client work packages (printing and folding)
- Coordinate with contractors for fire inspections, building maintenance, cleaning, furniture, etc.
- Interact with other offices and clients via telephone/virtual as well as greeting and supporting office visitors
- Weekly monitoring of various tender sites for potential opportunities
- Upload all invoices received for payment by Accounts Payable into company ERP program
- Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits

**Required Education/Experience**:

- High School diploma required
- Proficiency in MS Word, PowerPoint, Outlook, Teams and Excel, Onedrive, OneNote, Sharepoint
- Familiarity with other office programs such as Bluebeam, ProjectWise, SmartSheet, Microsoft Dynamics, Oracle, and Visio
- Strong familiarity with a wide range of office equipment - printers, audiovisual, conference phones
- Strong organization and customer service skills emphasizing attention to detail
- 3+ years previous experience in administrative support or clerical role is preferred
- Must be able to multi-task and thrive in a fast-paced, high-energy environment
- Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage will be reimbursed
- Desired Education/Experience
- Self-motivated, team player with sound judgment
- Optimistic attitude and ability to work within a structure of established procedures
- Excellent written and verbal communication skills
- Detail-oriented and able to proofread and edit

**Desired Education/Experience**:

- Self-motivated, team player with sound judgement
- Optimistic attitude and ability to work within a structure of established procedures
- Excellent written and verbal communication skills
- Detail-oriented and able to proofread and edit

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

- Medical/Dental/Vision
- Maternity Leave
- Parental Leave
- Paid Holidays
- Vacation/Paid Sick Leave
- Voluntary Life Insurance
- RRSP

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us

L1-MA1

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