Office Coordinator

2 weeks ago

Vancouver, Canada Pedalheads Full time

**Who we are**

We are a fast-growing leader in children's programming who offer high-quality bike and swim lessons across North America.

Our mission

**We inspire kids to believe in themselves.**

**Why you'll love working at Pedalheads**

**Growth**

Pedalheads has 170+ locations in 40+ cities with 2000+ amazing staff who get to teach 70,000+ children every year. Pedalheads has grown more than 50% over the past 2 years while maintaining a “love what you do” culture with considerable flexibility and opportunity for professional growth.

**Culture**

Our people consistently attribute their love of working at Pedalheads to the culture and team. We're passionate about creating a supportive, energizing team environment with fun, friendly and driven people.

**Opportunity**

We are passionate about developing our people and teams to their highest potential, with a high value on trust and empowerment. Our progressive, collaborative culture and ambitious North American expansion plans translate into all kinds of career growth and development opportunities.

**Purpose**

By teaching fundamental skills, building confidence and igniting their sense of adventure, we can forever impact the life of a child. Pedalheads also offers a generous bursary program and give back program through annual social giving, and we are continuously working on meaningful ways to make communities better for having us there

**The Role**

The Office Coordinator will perform a variety of administrative and clerical tasks while supporting the People and Culture team in driving a fun, energetic and collaborative office environment. Duties of the Office Coordinator include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

**Duties and responsibilities**

Office Management
- Plan annual company trip, social activities, and celebrations
- Support with execution of regular company meetings and learning activities
- Prepare boardrooms for group meetings and arrange for delicious refreshments from local businesses
- Maintain consistent supply of snacks (healthy and skeptical) to fuel the team
- Develop and implement office policies to guide the operation of the office
- Responsible for preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
- Main point of contact with office related external vendors
- Assists with organizing office furniture, layout and equipment
- Maintain office décor and condition and arrange any necessary repairs or improvements

**Administrative tasks**
- Coordinate and plan for office services such as supplies, equipment, inspections, parking, maintenance and security
- Order and maintain office supplies, cleaning services and janitorial supplies
- Manage inbound and outbound mail, packages and other deliveries
- Act as main contact for tenants regarding building issues, repairs and rent payments
- Responsible for preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
- Develop and maintain office health and safety inspections and provide ongoing training
- Support employee onboarding at the Vancouver office and related requests for regional offices
- Provide executive support to COO and President
- Maintain confidential information for the business, COO, and President and ensures information is handled appropriately
- Booking company travel & accommodations

**Competencies**
- Detail oriented, loves to plan, organize and schedules efficiently and productively
- Organized with thoughts and tasks
- Goal oriented self-starter who will get the job done effectively and efficiently
- Communicator, excellent written and verbal communication skills
- Empathetic, gets along well with other
- Team player, works collaboratively with others
- Multi-tasker, works well on numerous unrelated tasks concurrently
- Strong work ethic, ensures project completion follow through and follow up, works continuously towards successful outcomes
- Professional, maintains high level confidentiality
- Flexibility/adaptability, adjusts quickly to changing situations; copes effectively with complexity and change

**Qualifications**
- A minimum of 2 years proven experience in administrative support or office assistant
- Proficiency in MS Office (MS Word and Excel in particular)
- Knowledge of office management systems and procedures
- Previous experience working with accounting software (Sage Intacct, an asset)
- Some post secondary education an asset

**APPLICATION PROCESS

  • Service Coordinator

    5 days ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks while still meeting deadlines? Do you consider yourself well organized within a fast-paced environment? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for a Service Coordinator to support the growth and operation of our organization. This is a full-time position working...

  • Office Coordinator

    4 days ago

    Vancouver, Canada Spexi Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office Coordinator

    1 week ago

    Vancouver, Canada SRK Consulting Full time

    The primary role is to support general operation of the Vancouver office; duties will vary, but at a minimum, will include the following: - General coordination of all office-related activities. - Reception services (answering phones, greeting clients, organizing couriers, etc.). - Coordinating general office maintenance including liaising with various...

  • Office Coordinator

    1 week ago

    Vancouver, Canada Townline Homes Inc Full time

    **About Townline** Townline is an industry-leading, Vancouver-based real estate developer known for its innovative living solutions, unparalleled attention to detail, and renowned customer care. For over 40 years, every Townline project - from single-family homes and townhomes to concrete high-rise towers, mixed-use communities, and alternative housing...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Spexi Geospatial Inc. Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Spexi Geospatial Inc. Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Spexi Geospatial Inc. Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office Coordinator

    6 days ago

    Vancouver, Canada Spexi Geospatial Inc. Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office Coordinator

    4 weeks ago

    Vancouver, Canada UBC Properties Trust Full time

    **The Company** UBC Properties Trust (UBCPT) was established in 1988 to build financial legacy and create innovative spaces for learning and living. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and...

  • Office Coordinator

    2 days ago

    Greater Vancouver, Canada Waypoint Full time

    POSITION OVERVIEW Waypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staf

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Visier Inc. Full time

    Reporting to the Senior Manager, Facilities (Vancouver, Canada), the Office Coordinator will be the heart of our Vancouver Office. You'll not only be in charge of daily office operations but will act as an ambassador of our culture both internally and externally. You'll have a passion for bringing people together, a strong project mindset and excellent time...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Visier Inc. Full time

    Reporting to the Senior Manager, Facilities (Vancouver, Canada), the Office Coordinator will be the heart of our Vancouver Office. You'll not only be in charge of daily office operations but will act as an ambassador of our culture both internally and externally. You'll have a passion for bringing people together, a strong project mindset and excellent time...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Visier Inc. Full time

    Reporting to the Senior Manager, Facilities (Vancouver, Canada), the Office Coordinator will be the heart of our Vancouver Office. You'll not only be in charge of daily office operations but will act as an ambassador of our culture both internally and externally. You'll have a passion for bringing people together, a strong project mindset and excellent time...

  • Office Coordinator

    6 days ago

    Vancouver, Canada Visier Inc. Full time

    Reporting to the Senior Manager, Facilities (Vancouver, Canada), the Office Coordinator will be the heart of our Vancouver Office. You'll not only be in charge of daily office operations but will act as an ambassador of our culture both internally and externally. You'll have a passion for bringing people together, a strong project mindset and excellent time...

  • Office Coordinator

    6 days ago

    Metro Vancouver, Canada Waypoint Full time

    POSITION OVERVIEWWaypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • Office Coordinator

    6 days ago

    Greater Vancouver, Canada Waypoint Full time

    POSITION OVERVIEW Waypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • Office Coordinator

    6 days ago

    Greater Vancouver, Canada Waypoint Full time

    POSITION OVERVIEWWaypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • Office Coordinator

    7 days ago

    Greater Vancouver, Canada Waypoint Full time

    POSITION OVERVIEWWaypoint is seeking an Office Coordinator to support the management of the Metro Vancouver offices and branches to ensure smooth operations. This role will work closely with office and branch leadership, and external third parties to coordinate services and facilities for the staff. The ideal candidate must be forward-thinking, have strong...

  • Office and Administrative Coordinator

    3 weeks ago

    Vancouver, Canada COBS Bread Full time

    Great Place to Work Certified™Office and Administrative CoordinatorReports to: Financial ControllerLocation: Vancouver, BCAnnual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver...

  • Office and Administrative Coordinator

    3 weeks ago

    Vancouver, Canada COBS Bread Full time

    Annual Salary: $46,000 to $48,000 depending on experienceWe are looking for an enthusiastic, organized, and adaptable self-starter to fill the challenging role of an Office and Administrative Coordinator for our Downtown Vancouver Support Office. Tasked with providing administrative support and coordination to various departments and Executive Teams, this...