Executive Assistant

7 months ago

Ottawa, Canada H2 Analytics Full time

**Who we are**

H2 Analytics is a rapidly growing startup that services Canadian and allied defence, national security, and law enforcement teams. We design and implement tailored training and technological solutions to improve organisational readiness and operational effectiveness. Our team is composed of dedicated professionals who are laser-focused in making a real, lasting difference in today’s complex security environment.

**Why we are hiring for this position**

Our executive team works long hours to exceed our client’s expectations, develop new business opportunities, align team efforts, and institutionalise best practices. However, administrative requirements have increased exponentially since our founding, which often distracts us from our core focus. Occasionally, we also need someone to take notes during meetings to help maintain corporate memory, operate our booth to promote our branding during events while we network with clients and partners.

For us to focus on what matters most to our clients and our team, we need someone capable of protecting our time, anticipating our needs, and acting as a credible representative with the public. In your role as Executive Assistant, you will act as an extension of the executive team.

**How you’ll know if you’re a good fit**
- Excellent communications and interpersonal skills
- Superior attention to details
- Highly organised and independent
- Ability to meet tight deadlines
- High level of professionalism

At a minimum, you can expect to independently conduct a wide range of administrative tasks. Your other responsibilities will include:

- Assisting with the onboarding and offboarding of employees and contractors
- Acting as the first point of contact for employees and contractors on HR matters such as payroll and benefits
- Managing our office (e.g., liaising with landlord, maintaining cleanliness, dealing with suppliers)
- Researching vendors, technological solutions, and other topics of interest to the executive team
- Managing the security clearance process (as Security Officer) and Controlled Goods Program requirements (as Designated Official)
- Acting as a notetaker during meetings attended by executives
- Operating our booth and promoting our brand during trade shows, campaigns, and other events

**What we need from you**

We will consider a wide range of backgrounds and experience for this position. You do not need a minimum number of years of experience or a specific academic background to apply.

At a minimum, you must:

- Live in or be willing to relocate to Ottawa
- Be eligible for a Level III (Top Secret) security clearance
- Have a Canadian passport and be willing to travel

**What we offer**

This is a full-time position with a starting salary of $60,000 (negotiable).

Our compensation package includes health benefits, long-term disability insurance, and automatic enrolment in our profit-sharing plan.

More importantly, you can expect to work with a dedicated team of enthusiastic professionals who share a common purpose and vision

**How you can apply**
- A copy of your resume
- A letter detailing your background and relevant experience

We look forward to hearing from you

**Salary**: From $60,000.00 per year

**Benefits**:

- Disability insurance
- Extended health care
- Profit sharing

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you willing to undergo a background check, in accordance with local law/regulations?
- Do you live in Ottawa or are you willing to relocate to Ottawa?
- Are you eligible for a Level III (Top Secret) security clearance?

Work Location: In person

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