Emergency Medical Services Administrative Assistant
2 months ago
Are you passionate about providing support and direction in an (EMS) operation to ensure high quality patient care is delivered in a timely and efficient manner? We're seeking a dedicated individual to join our team as an IES EMS Administrative Assistant. The EMS Administrative Assistant is responsible for managing inventory levels, monitoring supply usage and the budget, ordering supplies, scheduling, reporting, maintaining the HRI database, and providing logístical support to minimize disruptions to operational readiness. The role will report to the EMS Chief.
**Responsibilities**:
- Providing sound leadership through communication, ethical decision making, and commitment to achieving established goals and objectives, ensuring outcome measurements and standards are enforced.
- Maintains knowledge of current strategic and tactical methods of emergency medical response.
- Direct development and implementation and oversight of programs to ensure staff meet educational and professional requirements to maintain provincial registration and medical control protocol qualifications.
- Keep abreast of new technologies and developments in the EMS field and make recommendations to upper management on how to incorporate them into operations.
- Maintain Service Databases to meet regulatory and statutory requirements.
- Assists the Chief Emergency Medical Services with the preparation of reports and presentations on EMS activities for upper management, community groups.
- All employees who work at IFNA cover for each other during vacation, if someone is away sick or if there are demands on the organization that require extra time and effort to complete. This means occasionally they be asked to do tasks outside the normal scope of their position.
**Position Requirements**:
- 5 years of proven experience in a senior administrative role preferably in emergency services
- 5 years of experience with sourcing and purchasing of medical equipment
- Supervisory or managerial experience is an asset.
- Experience and certifications in Project Management - Lean Six Sigma and Operations Management is an asset.
- Demonstrated knowledge of local, provincial, and federal laws, ordinances, and regulations pertaining to emergency management
- Proficient in the use of MS Office including Word, Excel and Outlook
- Incident Command System/Incident Management System certification ICS/IMS 100, 200 and Scribing preferred
- Basic Emergency Management Certification BEM 200 preferred
- Driver’s license G with clear driving abstract and available reliable vehicle
- Clear Criminal Record Check with Vulnerable Sector
- Willingness to travel for IES events/meetings/emergencies.
- Ability to maintain a high level of confidentiality when handling sensitive information.
- Understanding of Indigenous history, traditions, and beliefs with the ability to implement cultural values and practices within the delivery of services; Ability to speak Ojibwe or Oji-cree is an asset.
- Familiarity of Indigenous communities and organizations; experience working for an Indigenous organization.
- Note: Flexibility is key at IFNA. You may occasionally cover tasks outside your role, ensuring comprehensive support for our organization's mission._
We offer a full benefits package including health, dental, life insurance, short
- and long-term disability, pension and vacation starting at 3 weeks.
**Salary Range**: $30-$40/hour
**Schedule**: Regular hours from Monday to Friday with weekends, overtime and on-call availability.
**Deadline**: Position will be open until filled.
Pay: $30.00-$40.00 per hour
**Benefits**:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Thunder Bay, ON P7B 5N3: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Secondary School (preferred)
Work Location: Hybrid remote in Thunder Bay, ON P7B 5N3
-
Medical Assistant Professional
1 week ago
Thunder Bay, Ontario, Canada Algo Medical Group Inc. Full timeJob Title: Medical Assistant ProfessionalWe are seeking a highly skilled and experienced Medical Assistant Professional to join our team at Algo Medical Group Inc.About the Role:This is a permanent position offering 37.5 hours of work per week, with a competitive estimated salary range of $50,000 - $65,000 per year, depending on experience and location.The...
-
Emergency Services Manager
2 weeks ago
Thunder Bay, Ontario, Canada City of Thunder Bay Full timeOverviewThe City of Thunder Bay is a dynamic community that values high-quality life and promotes clean, green, beautiful, and healthy neighborhoods. Our corporation has a unique opportunity for a full-time Emergency Services Manager to lead our team.We are committed to providing the best care possible, with over 200 highly skilled front-line paramedics who...
-
Critical Care Paramedic
4 weeks ago
Thunder Bay, Ontario, Canada Ornge Full timeJob SummaryThe incumbent is responsible for the initiation and provision of treatment, stabilization, and safe transport of emergent and non-emergent patients via air and land. The incumbent will perform the general duties of a paramedic, including assessment of the extent of injuries or medical illnesses of trauma victims, patients with respiratory and...
-
Medical Administrative Assistant
5 months ago
Thunder Bay, Canada Pharmasave Fort William Medical Pharmacy Inc. Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Relocation costs covered by employer - Clinic - Willing to relocate - Hospital/medical facility or clinic **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Maintain filing...
-
Medical Office Assistant
5 months ago
Thunder Bay, Canada Haq Medical Corporation Full time**Medical Office Assistant** **Skills, Experience** - Experience with PS Suite EMR is considered an asset: proficiency with medical terminology - Committed, reliable and professional long-term commitment preferred - Professional with excellent time management and organizational skills, - Initiate and maintain confidential medical files and records - Ability...
-
Medical Clinic Receptionist
3 months ago
Thunder Bay, Canada Fort W Medical Clinic Full time**Job Overview**: **Key Responsibilities**: - Greet and check-in patients in a courteous and professional manner - Schedule and manage patient appointments - Maintain patient records and ensure confidentiality - Process payments and handle billing inquiries - Assist with administrative tasks as needed - Provide information about clinic services - Coordinate...
-
Critical Care Paramedic
4 weeks ago
Thunder Bay, Ontario, Canada Ornge Full timeJob SummaryThe incumbent is responsible for providing advanced emergency medical care to patients in the pre-hospital and inter-facility settings. This includes administering pre-hospital emergency care, providing critical care treatment and intervention, and maintaining emergency care equipment and supplies.Key ResponsibilitiesAssess the extent of injuries...
-
Pharmacy Assistant
2 months ago
Thunder Bay, Canada Oak Medical Arts Full time**Oak Medical Arts** Oak Medical Arts is a locally-owned network of six clinic and pharmacy locations in Thunder Bay. Our team-based model integrates many health professions including walk-in clinic services, pharmacy, chiropractic care, massage therapy, physiotherapy, foot care, harm reduction, kinesiology, mental health counselling, and much more. Our...
-
Medical Administrative Assistant
5 months ago
Thunder Bay, Canada Pharmasave Fort William Medical Pharmacy Inc. Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Relocation costs covered by employer - Willing to relocate **Tasks**: - Interview patients to obtain case histories - Schedule and confirm appointments - Complete insurance and other claim forms - Maintain filing system - Perform general clerical work, such as order...
-
Administrative Assistant, Postgraduate Medical
6 months ago
Thunder Bay, Canada Northern Ontario School of Medicine Full timeThis position provides administrative support to NOSM University’s CFPC and RC residency programs and the overall NOSM University Postgraduate Medical Education portfolio. Reporting to the Manager, Postgraduate Medical Education, this position’s primary purpose is to provide general administrative support to the Royal College programs (e.g. General...
-
Medical Office Assistant
2 months ago
Brentwood Bay, Canada Shoreline Medical Society Full time**Job description** Job Title**:Medical Office Assistant** Shoreline Medical clinics are owned and operated by a charitable non-profit called Shoreline Medical Society. Our vision is to be a leading primary care network for the Saanich Peninsula, integrating multiple disciplines working together to provide accessible community health care. We are seeking...
-
Administrative Assistant
2 months ago
Thunder Bay, Canada Independent First Nations Alliance Full timeAre you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...
-
Pharmacy Assistant
3 months ago
Thunder Bay, Canada Fort W Medical Clinic Full time**Overview**: Algo Medical Group, a state-of-the-art digital health tech company, seeks a Pharmacy Assistant to join our innovative team in Thunder Bay. This role offers a unique opportunity to revolutionize pharmacy operations through cutting-edge technology. **Responsibilities**: - Assist in preparing and dispensing medications. - Manage inventory,...
-
Pharmacy Assistant
4 weeks ago
Thunder Bay, Ontario, Canada Pharmasave Fort William Medical Pharmacy Inc. Full timeWe are seeking a Pharmacy Technical Assistant to join our team at Pharmasave Fort William Medical Pharmacy Inc. in a permanent position. The successful candidate will have a College/CEGEP education and 1 year to less than 2 years of experience in the field, or equivalent experience.Key ResponsibilitiesAssist pharmacists with dispensing medications and...
-
Medical Office Administrator
5 months ago
Thunder Bay, Canada Independent First Nations Alliance Full timeAt IFNA, we are dedicated to providing timely access to mental health services for children, youth, and families in our community. We are currently seeking a professional and organized Medical Office Administrator to join our Mental Health Team. This role plays an important part in ensuring efficient healthcare operations and maintaining accurate patient...
-
Pharmacy Assistant
3 months ago
Thunder Bay, Canada Oak Medical Pharmacy Full time**Oak Medical Pharmacy** We are a locally-owned, independent pharmacy located in a multidisciplinary healthcare provider setting. Our pharmacy team shares a space within the Mountdale Medical Clinic, including the Mountdale Family Health Team, Dr. Dadgostar Dermatology Practice, Fairway Physiotherapy, and Elegance Medical...
-
HR Administrative Assistant
5 months ago
Thunder Bay, Canada KIDA ATM Services Inc. Full timeResponsibilities: - Perform various administrative tasks to support the smooth operation of the office - Answer and direct phone calls, take messages, and handle correspondence - Maintain office supplies and equipment inventory - Assist with data entry, filing, and record keeping - Schedule appointments and manage calendars - Assist with proofreading and...
-
Emergency Management Coordinator
2 months ago
Thunder Bay, Canada OFNTSC Full time**Emergency Management Coordinator** **Location: Thunder Bay** The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to First Nations communities in Ontario. By offering a wide range of specialized services and expertise, OFNTSC helps to...
-
Medical Supply Clerk
5 months ago
Thunder Bay, Canada Home and Community Care Support Services Full time**Job Description**: **_ CARE AND BE CARED FOR - THIS IS YOUR HOME_** Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Medical Supply Clerk...
-
Administrative Assistant
5 months ago
Thunder Bay, Canada Independent First Nations Alliance Full timeAre you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...