Records Analyst 1

6 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Municipal Affairs and Housing

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:27-May-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. The Department provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas including land use planning, budget planning and finance, infrastructure development, policy and program development.

The Department is also responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challenges.

**About Our Opportunity**:
Join the Department as our Records Analyst

Reporting directly to the Manager of Business Administration, you'll be instrumental in the development and implementing of our Records Management Program, ensuring compliance with provincial policies and regulations, including the _Government Records Act_ and the _Freedom of Information and Protection of Privacy Act_.

Operating within a multifaceted environment, you will handle a diverse array of records, from microfilm to maps and drawings, across various departmental offices, including our head office in Halifax, the Emergency Management Office, and the Office of the Fire Marshal in Dartmouth, as well as five regional offices spread throughout the Province.

This is a great opportunity for somebody who thrives in a challenging and collaborative atmosphere.

**Primary Accountabilities**:
Working closely with your Records Analyst colleagues, your responsibilities will include:

- Implementing and managing records management systems, ensuring the Central Registry (CR) maintains a comprehensive inventory.
- Establishing policies and procedures for physical storage, classification, and management of records.
- Coordinating records transfers to designated repositories.
- Conducting needs assessments to ensure all records and information requirements are met.
- Exploring electronic records management solutions with IT support.
- Ensuring compliance with STAR/STOR.

**Qualifications and Experience**:
You have completed a Bachelor's degree in Library Science, Information Management, or another related field. Previous experience in records management is beneficial.

You are:

- Proficient with records management software and database systems, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
- An excellent communicator, analytical, and organized.
- Highly meticulous with detail and accuracy.
- A collaborative team player and can work independently with mínimal supervision.
- Willing to take on new challenges and adapt to changing priorities, environments, and evolving records management practices.

Though not required, it is considered an asset if you:

- Have certification in records management (e.g., Certified Records Manager (CRM))
- Experience delivering workshops or training sessions on records management systems and practices to diverse audiences.
- Are familiar with Nova Scotia government processes related to records management, including STAR/STOR.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

- Four (4) years of relevant experience in records management,

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

**Working Conditions**:
Your typical work week is 35 hours/week, 7 hours/day. The work involves moderate physical effort, requiring you to lift or move inventory and boxes.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
- Countless career paths.
- Department specific flexible working schedules.

**Pay Grade**: PR 05

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