Records Analyst 1

7 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Service Nova Scotia

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:07-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At Service Nova Scotia (SNS), we impact every citizen, business, and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

**About Our Opportunity**:
Under the administration of the Manager of Records and Information Management and supervision of the Records Analyst 2, the Records Analyst 1 is responsible for implementing, administering, and monitoring the departmental records and information management program in accordance with RIM legislation, policies, and standards.

SNS has a well-established RIM program that includes physical and digital central registries, digitization initiatives, and a variety of policies, standards, and best practices to support a modern, best-in-class RIM program. If you enjoy solving out-of-the box problems, embrace innovation, and enjoy identifying new or improved procedures, equipment, and technologies, then this would be a good opportunity for you.

**Primary Accountabilities**:
You will help to ensure that SNS’ RIM program is managed in accordance with relevant records and information management related legislation, policy, and standards, including STAR/STOR retention schedules.

Your responsibilities will include:

- Overseeing and supporting Central Registry operations.- Coordinating the processing, transfer, and approval of semi-active or inactive records to the Provincial Records Centre, Nova Scotia Archives, or off-site storage facilities.
- Helping the Records Analyst 2 to develop, review, and update STOR records retention schedules to reflect departmental functions, organizational changes, and records management requirements.
- Providing advice and training to staff respecting records and information management at head office as well as in regional offices.
- Analyzing and developing solutions for records management issues including identifying areas for process improvement.

**Qualifications and Experience**:
Bachelor’s degree in a related field; or an equivalent combination of training and experience may be acceptable (i.e., a two year diploma in records management, information management or library science and two years directly related work experience).

You must demonstrate the following:

- Comprehensive knowledge of records management concepts, principles, and practices.
- Familiarity with relevant Nova Scotia legislation such as the Government Records Act, Public Archives Act and Freedom of Information and Protection of Privacy Act.
- Ability to work well independently and as part of a team.
- Experience leading projects and supervising staff.
- Strong relationship and communication skills to engage with various internal and external stakeholders, including clients in regional offices, corporate service providers, and RIM vendors.
- Experience providing advice and delivering training to staff at different organizational levels.
- Experience writing RIM policies, procedures, guidelines and/or best practices.
- Exceptional attention to detail and analytical skills.
- Organizational and time management skills including the capacity to work under the pressure of deadlines and multiple competing priorities.
- A focus on client service delivery.

The following would be considered an asset:

- Experience with IBM FileNet Enterprise Records software
- Experience with InMagic DB/TextWorks records software
- Additional relevant education (i.e., masters) and/or training or certification in records management or electronic records management

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- An engaged workplace where we foster respect and recognition.
- Countless Career Paths for Nova Scotians.
- Department Specific Flexible working schedules.

**Pay Grade**: PR 05

**Salary Range**: $1,835.79 - $2,251.48 Bi-Weekly

**Employment Equity Statement**:

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