Legal Administrative Assistant

3 months ago

Thunder Bay, Canada The Children's Aid Society of the District of Thunder Bay Full time

**Legal Administrative Assistant**

**Full-Time, Permanent Position - (33.75 hours/week)**

The Legal Administrative Assistant will work in close co-operation with the legal team and provide legal clerical support to the Agency and staff involved in child protection proceedings. This position also provides back-up coverage to other Administrative Assistants, and Reception as assigned. This includes a broad array of duties related to Society file management, administrative work and communication with external individuals and organizations, in accordance with Part VIII (Adoption Disclosure) and Part X (Privacy and Access) of the Child, Youth and Family Services Act.

**Duties Include**
- Prepare court documents for filing before the court.
- Serve or arrange for service of all pleadings.
- Diarize all court dates/adjournments; Bring Forward system to prompt staff
- Prepare legal correspondence/notifications.
- Attend Legal meetings as required.
- Ensure all disclosure requests are documented appropriately in the CPIN database.
- Prepare disclosure packages according to Agency policies and procedures, adhering to Part VIII (Adoption Disclosure) and X (Privacy and Access) of the Child, Youth, and Family Services Act.
- Coordinate with service recipients, legal personnel, and third-party requestors regarding their requests for information.

**Position Requirements**
- Completion of a diploma or certificate from an accredited college or equivalent combination of education and experience in legal support, human services, records management, administrative services, or health records management.
- Intermediate skill levels and experience in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Accurate and fast word processing skills.
- Attention to detail.
- Demonstrated ability to work in a challenging, fast paced work environment with multiple and changing deadlines: Organizational, coordination and time management skills to determine priorities, meet timelines and manage several assignments simultaneously.
- Excellent communication skills including strong interpersonal, written, and verbal skills.
- Ability to relate and interact with agency legal service providers, co-workers, and community collaterals in a courteous and purposeful manner.
- Ability to assess workflow and administrative functions and to suggest improvements to improve efficiency, manage data and develop effective systems.
- Use of sound judgment and tact to address a range of issues and to problem-solve.
- Ability to work independently, or as part of a team.
- Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
- Reliable vehicle, safe driving record and valid G Driver’s Licence.
- Upon offer of employment, submission of a Current Criminal Records Check (Vulnerable Sector), deemed satisfactory to the employer.

**APPLICATION INFORMATION - Applications Received to 4:30 PM on August 30, 2024.**
- We thank all applicants; however only those considered for an interview will be contacted._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-08-30

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