Volunteer Board Member

6 months ago

Oshawa, Canada Frontenac Youth Services Full time

**Job Title: Volunteer Board Member**

Frontenac Youth Services is a non-profit Mental Health Centre that has been providing assistance to adolescents struggling emotionally and behaviourally (12-18 years) and their families within the Durham Region since 1972. Frontenac Youth Services is accredited by the Canadian Centre for Accreditation.

The agency is funded by the Ontario Ministry of Health and operated by a Board of Directors comprised of community volunteers.

Position Summary:
Frontenac Youth Services is seeking volunteer board members. The Board provides strategic leadership to the organization. We want to have the voice of the Youth on the Board as well.

**Responsibilities**

**Governance Oversight**
- The Board shall:

- Develop and modify (whenever necessary), in conjunction with the Corporation’s ED, the Corporation’s vision, mission, and strategic goals.
- Delegate the authority to implement the Corporation’s strategic and operational plans to the ED, including the authority to set key performance indicators, develop risk management policies, and deal with litigation and other legal matters.
- Monitor the implementation of the Corporation’s strategic plan by the ED.
- Ensure a regular review of any necessary amendment to, and adherence to, the by-laws and Letters Patent of the Corporation.

The Members shall:

- Elect the Directors in furtherance of the Succession Plan and any skills matrix developed by the Board.
- Approve any amendments to the corporation’s by-laws and Letters of Patent on, as recommended by the Board.

**Self-Governance**

The Board shall:

- Establish Board governance policies and ensure a regular review thereof and adherence thereto.
- Appoint Officers in accordance with the Corporation’s by-laws and delegate authority to them as necessary.
- Approve replacements or additions to the Board when vacancies arise in accordance with the Corporation’s by-laws.
- Monitor the effectiveness of the Board on a regular basis by conducting an annual self-assessment that includes the creation and completion of a due diligence checklist.
- Develop a Board succession plan and related skills matrix, and conduct director recruitment when necessary (or delegate the authority to do so)
- Develop governance tools as appropriate to assist the Board with fulfilling its obligations (including, but not limited to, an annual Board evaluation).
- Review and approve the minutes of each Board meeting.

**Finance**

The Board shall:

- Review and approve long-term financial plans, as the strategic plan requires, in conjunction with the Corporation’s ED.
- Approve the Corporation’s annual budget forecasts, annual budgets, and annual and quarterly financial statements.
- Monitor financial performance.
- Recommend auditors to the Members for the appointment.
- Monitor trust funds and other assets (financial and otherwise) of the Corporation.
- Approve all significant budget and expenditure variance and new significant items not set out in the budgets previously approved by the Board.
- Develop, regularly review, and amend policies related to investments and reserve funds when necessary.

**Individual Director Responsibilities**

Each Director shall:

- Know and abide by the Corporation’s Letters Patent, mission and vision, policies and codes, and by-laws.
- Always act objectively and in the best interests of the Corporation.
- Respect the confidentiality of the Corporation and its clients.
- Deal with conflicts of interest in accordance with Board policies and the law.
- Abide by and support the decisions of the Board; and
- Execute any documents required by the Corporation to be executed by Directors.

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