Executive Assistant/executive Team Coordinator

5 months ago

Toronto, Canada Concert Properties LTD. Full time

**About Concert Infrastructure**:
An independent long-term investor, developer, and manager, Concert Infrastructure was established to partner with governments to deliver critical public infrastructure assets that support essential public services that strengthen the economic and social fabric of Canadian communities and the well-being of Canadians. This Canadian-centric public private model seeks to secure the long-term financial future of Canadians, while partnering with Canadian companies and employing Canadian workers.

**Position Summary**:
The Executive Team Coordinator reports to the CEO of Concert Infrastructure and provides executive and administrative support to the CEO and functional heads of Development and Construction, Finance, and Operations Management. This role will work to conserve CEO and executive time, serve as a liaison in the organization, promote the corporate image by assisting the CEO internally and externally and organize and coordinate internal and external projects.

**What you'll be doing**:

- Assists the CEO and functional heads with daily administrative duties and completes a broad variety of administrative tasks that include managing active calendars of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans and compiling documents for meetings.
- Serves as principal liaison coordinating calendars for individual and team meetings and assisting in the coordination, tracking and follow up of assignments and projects.
- Prepares internal and external communications for CEO engagement with the Board of Directors, Shareholders, external partners, and staff.
- Serves as the CEO administrative liaison to the Board of Directors as the main point the contact for the Board on business matters and special event/activities coordination.
- Co-ordinates presentations including the preparation of draft presentation materials.
- Monitors and manages website, company and CEO social media communications on a variety of relevant mediums in coordination with Corporate Communications department.
- Supports CEO in design, development, and delivery of CEO-led staff engagement initiatives.
- Supports proposal process management and development for priority infrastructure projects and investments. Manage productivity tools to track project progress and milestones of multiple projects. Assist in preparation, formatting and distribution of proposals, commitment letters, reports, and meeting minutes.
- Organizes, coordinates, and delivers internal and external projects as required. This can include internal and external special event design, coordination, and delivery.

**Required Knowledge and Skills**:

- 3 + years of relevant experience in an executive assistant, communications assistant, or senior administrative support function. Preference communications experience.
- College or University Degree or equivalent work experience.
- Advanced knowledge of Microsoft Word, Excel, PowerPoint, Teams and other MSOffice products.
- Strong organization and prioritization ability
- Strong verbal and writing communication skills, especially when handling sensitive matters
- Experience with and interest in social media and technology trends, an openness to learning new tools and adapting how you work.
- Strong ability to multitask in a fast-paced environment
- Highly proactive individual that seeks out opportunities to identify opportunity for effectiveness and efficiencies.

Hybrid work arrangement would be available. This is a general description of the tasks and skills required. Additional responsibilities and duties may be required to successfully perform this position.

Join the Concert Team in building a people-first future.
Concert Infrastructure is an independent corporate entity that receives discrete business support from Concert Properties through an administrative services agreement. Founded in 1989, Concert Properties is a diversified Canadian real estate corporation comprising Concert Real Estate Corporation and Concert Income Properties, owned by union and management pension plans and institutional investors representing over 200,000 Canadians.
About Concert Properties
Putting people first is at the heart of the Concert Properties story. We are deeply invested in improving the lives of the people who live and work in our communities, acknowledging that communities are more than just buildings. We focus on quality, consistency, and sustainability, and our business is driven by warm, passionate people who embody a desire to help each of us feel more connected to one another.
Since 1989, our real estate portfolio has grown to an asset value of $9 billion and includes condominiums, rentals, seniors' active aging communities, industrial and commercial properties, and public infrastructure projects across Canada.
Concert Properties is proud to have been named one of BC’s Top Employer for the third year in a row
Thank you for your interest in Concert I

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