Advancement Coordinator

2 weeks ago

Victoria, Canada Pearson College UWC Full time

We are privileged to learn, work, and live on the traditional territory of the Sc’ianew (Beecher Bay) First Nation.

Pearson College UWC was founded as Lester B. Pearson College of the Pacific and United World College (Canada) Inc. in 1974. Pearson is a unique, highly selective,

two-year pre-university IB World School for up to 200 students from across Canada and around the world chosen solely on their promise and potential and demonstrated commitment to actively engage in creating a better world. Students currently are selected from nearly 160 countries. Pearson is one of 18 UWC schools worldwide. (pearsoncollege.ca).

**Pearson College UWC is recruiting for an outstanding Advancement Coordinator**
- **Reporting to**:_Senior Manager, Donor Engagement and Gift Planning
- **Position Summary**:_

**Major Responsibilities**:
**Gift Processing**
- Process and acknowledge/receipt all College gifts, ensuring high accuracy
- Collaborate with Finance Department for month-end, year-end, gift record and receipt reconciliation and audit (provide support documentation as requested)
- Process reunion and other event registrations, refunds, and adjustments
- Maintain a proactive communication with donors to ensure recurring gift program is maximized (follow up with payment issues, remind donors of upcoming card expiry, invite donors to increase when renewing and make-up missed payments)
- Adhere to stewardship plan to ensure gifts are appropriately acknowledged; notify appropriate member of Advancement Team of gifts as needed
- Responsible for creating and maintaining procedure documents for Gift Processing and Records management on an ongoing basis
- Update fundraising-related sections of the website (as appropriate) and donation form content
- Prepare pledge reminders and lapsed donor lists

**Records & Database Management**
- Regular data entry, data clean-up and data maintenance
- Responsible for global adds and imports for Advancement & External Relations team
- Data maintenance including standard bulk information imports
- Maintain database procedures and guides to ensure database information is entered and updated in an accurate and timely manner (including performing data imports and error correction)
- Responsible for overseeing all aspects of Raiser’s Edge database administration and Advancement Department information systems management
- Make decisions and perform research on updates to gift processing channels
- Primary responsibility for iATS and BBMS account administration
- Meet information needs of database users, including generating reports, exports, and queries and setting up new systems as needed to maintain donor pipeline and track/report on fundraising progress (process development support might be contracted by third party as needed)
- Develop database procedures and guides to ensure database information is entered and updated in an accurate and timely manner (including performing data imports and error correction)

**Administration**
- Assemble and mail packages and tax receipts
- Provide support to AER events and reunions as needed
- Other duties as assigned

**Education, Skills & Experience**
- A certificate or Diploma in Business Administration or similar
- A minimum of 1-2 years working in a fundraising environment, preferable
- A passion for, and understanding of, the mission of Pearson College UWC and the international UWC movement
- Experience working in the field of education, preferably at the secondary or university level, ideally, with a diverse student body is considered an asset
- Excellent interpersonal and organizational skills
- Effective communications skills, orally and in writing
- Knowledge of accounting principles
- Competent working with Microsoft Office Suite and various database software, such as Raiser’s Edge
- A self-starter with personal initiative, high energy, and the ability to work both collaboratively and independently
- Excellent organizational skills and attention to detail
- Demonstrated problem-solving skills, flexibility, and adaptability

**Compensation & Organization**

This is a full-time position, located at Pearson College UWC in Metchosin, approximately 40 minutes from downtown Victoria, British Columbia, Canada. Salary range is between $45,000-$55,000 plus a benefit package to an outstanding and qualified applicant.

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V9C 3Z2: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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