Office Coordinator

3 weeks ago


Markham, Canada Trane Technologies Full time

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

**Job Summary**:
**Responsibilities**:
**Administrative Support**
- Ordering office supplies and managing office expenditures.
- Managing and distributing incoming and outgoing mail & faxes (including couriers).
- Assisting with cellphone management & distribution.
- Overseeing and managing security requirements for the office (ie. set up of new hires with front door access and communicating with Security Company).
- Updating & distributing office phone lists.
- Providing general office communication (ie. property management alerts) and internal updates.
- Maintaining reception area and office equipment (printers, projectors, etc.)
- Managing office vendor relationships.
- Writing general communication for departments & leadership team as needed.
- Lead/assist with event coordination for internal and external events (town halls, BBQs, Holiday parties, customer events, golf sponsorships)
- Organizing catering for internal and external meetings.
- Assist with local marketing initiatives as needed.
- Other administrative support as required.

**Finance Support**
- Accounts payable - cheque requests, requisition entry, inquiries, TAP management, troubleshooting, training/process owner.
- Accounts receivable - reporting and collection support, as needed.
- Windchill coordinator - vendor management.
- HUB/Sharepoint document and file management.
- Various month end reporting and analysic - A/R, Communication, Fleet, T&E, p-card, other.
- Participate in various finance initiatives/projects throughout the year.

**Customer Service**
- Answering and directing calls to the office in courteous and timely manner.
- Training backup coverage and managing back-up schedule.
- Greeting customers and couriers as they enter office.
- Monitoring visitor access and maintaining security awareness.

**Qualifications**:

- High School diploma required.
- Minimum 2-3 years of related experience
- Must possess excellent interpersonal skills with the ability to interact and build relationships with team personnel, other sales offices, external customers and vendors.
- Must be able to prioritize work daily, weekly and monthly to achieve stated job responsibilities.
- PC literacy and intermediate Microsoft Office literacy required.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.


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