Advancement Assistant

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/14/2023
**Req ID**: 34969
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Advancement Medicine
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00036281

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Temerty Faculty of Medicine's Advancement Office connects a community of alumni, volunteers and donors to meaningful and transformative initiatives advancing health and health care. As the research and educational hub within Toronto's robust health sciences network, the University of Toronto's Temerty Faculty of Medicine is uniquely positioned for impact.

As Advancement Assistant, you will serve as the first point of contact for all our front line activities and enquiries for the Office of Advancement. This unique opportunity will include your involvement in assisting with our donor and development projects. This includes liaising and conducting outreach and thank you calls to donors, data verification of donor records, and drafting correspondences. You will utilize your excellent customer service skills to foster positive relationships with internal and external stakeholders while supporting our team to achieve our goals and vision.

**Your responsibilities will include**:

- Coordinating meeting schedules, agendas, materials, action and follow-up items, and resolves scheduling conflicts
- Booking rooms, audio-visual, catering, couriers and arranging appropriate accommodations
- Determining logístical details and activities for development activities, including intake of donation cheques, mailing campaigns, conducting outreach calls, and drafting correspondences to donors
- Performing data management tasks including: data entry, collating and organizing data for reports, updating and maintaining database records, and verifying donor records are coded correctly
- Performing financial responsibilities by processing accounts payable, expense reimbursements, reconciling purchasing card statements, and procuring office supplies
- Processing donor gift payments

**Essential Qualifications**:

- Advanced College Diploma in a related field, or an acceptable equivalent combination of education and experience
- Minimum two (2) years of relevant work experience, ideally in a university, not-for-profit or fundraising environment
- Demonstrated experience providing front line administrative support and customer service, including responding to inquiries from a wide variety of stakeholders
- Demonstrated experience processing accounts payable, expense reimbursements, and reconciling invoices and statements
- Experience coordinating meeting schedules, agendas, materials, action and follow up items, and resolving scheduling conflicts
- Demonstrated experience collating and organizing data for reports, as well as identifying and resolving data anomalies and discrepancies
- Demonstrated experience fostering positive relationships with internal and external stakeholders
- Proficiency with MS Office Suite (Word, Excel, Sharepoint) and financial information systems
- Professional demeanor with a strong customer service orientation and effective interpersonal skills
- Excellent oral and written communication skills
- Excellent organizational skills, time management and problem-solving skills with the ability to meet conflicting priorities and balance multiple projects
- Ability to work independently, show initiative and exercise diplomacy and good judgment, and also the ability to work cooperatively
- Proven effectiveness in relating to all levels of faculty, staff, students and individuals external to the University
- Strong commitment to accuracy and attention to detail

**Assets (Nonessential)**:

- Experience using ARBOR, AMS

**To be successful in this role you will be**:

- Communicator
- Goal oriented
- Intuitive
- Organized
- Problem solver

**Closing Date**: 11/28/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Sharon Hung

**Lived Experience Statement

  • Assistant Dean, Advancement

    3 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/09/2024 **Req ID**: 37282 **Faculty/Division**: Faculty of Law **Department**: Faculty of Law **Campus**: St. George (Downtown Toronto) **Description**: **THE OPPORTUNITY** This is an exciting opportunity to lead Advancement initiatives at the top Law School in Canada amid the University of Toronto’s landmark Defy Gravity...

  • Assistant Dean, Advancement

    5 days ago

    Toronto, Ontario, Canada University of Toronto Full time $120,920 - $241,839

    THE OPPORTUNITY This is an exciting opportunity to lead Advancement initiatives at the top Law School in Canada amid the University of Toronto's landmark Defy Gravity Campaign. Deeply rooted in one of the world's most diverse city regions, UofT brings a comprehensive approach to solving complex social, economic and health issues at scale. Our unrivalled...

  • Advancement Officer

    2 months ago

    Toronto, Canada St. Clement's School Full time

    Reporting to the Associate Director of Advancement (ADA), the Advancement Officer is a key member of a small yet highly effective team at a leading girls’ independent school. This staff member is responsible for raising a minimum of $650,000 each year, while working with a great group of volunteers for the Annual Fund. In addition, this position leads all...

  • Advancement Officer

    2 months ago

    Toronto, Canada University of Toronto Full time

    **About us**: The University of Toronto Libraries system is the largest academic library in Canada and is consistently ranked in the top ten among academic research libraries in North America. The system consists of 40 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special...

  • Advancement Officer

    5 days ago

    Toronto, Ontario, Canada St. Clement's School Full time

    Reporting to the Associate Director of Advancement (ADA), the Advancement Officer is a key member of a small yet highly effective team at a leading girls' independent school. This staff member is responsible for raising a minimum of $650,000 each year, while working with a great group of volunteers for the Annual Fund. In addition, this position leads all...

  • Administrative Assistant, Communications

    1 month ago

    Toronto, Canada CIS Ontario Full time

    We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as the Administrative Assistant, Communications & Marketing, and Advancement . This is a full-time position. Why Havergal is the Place to Be ...

  • Administrative Assistant, Communications

    3 weeks ago

    Toronto, Canada CIS Ontario Full time

    We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as the Administrative Assistant, Communications & Marketing, and Advancement . This is a full-time position. Why Havergal is the Place to Be ...

  • Advanced Lift Technician

    4 weeks ago

    Toronto, Canada Quinn Company Full time

    Overview Quinn is hiring an Advanced Lift Technician. Upgrade your Career. Become a Quinn Technician! You’ll have an opportunity to work with some of the most advanced and powerful equipment on earth •Total Rewards – Quinn offers competitive pay and benefits in addition to other rewards including profit sharing and training •Career...

  • Advanced Lift Technician

    3 weeks ago

    Toronto, Canada Quinn Company Full time

    Overview Quinn is hiring an Advanced Lift Technician. Upgrade your Career. Become a Quinn Technician! You’ll have an opportunity to work with some of the most advanced and powerful equipment on earth •Total Rewards – Quinn offers competitive pay and benefits in addition to other rewards including profit sharing and training •Career...

  • Advanced Lift Technician

    5 days ago

    Toronto, Ontario, Canada Quinn Company Full time

    Overview Quinn is hiring an Advanced Lift Technician. Upgrade your Career. Become a Quinn Technician You'll have an opportunity to work with some of the most advanced and powerful equipment on earth •Total Rewards – Quinn offers competitive pay and benefits in addition to other rewards including profit sharing and training •Career Advancement -...

  • Director Advanced Analytics

    4 weeks ago

    Toronto, Canada OLG Full time

    Range: 125,600.00 - 188,400.00 CAD **Job Description**: Director, Advanced Analytics GAME ON - OLG needs you We’ve said GAME ON, and we mean it - OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based gaming channels. Over the course of fiscal...

  • Advanced Care Paramedic

    5 days ago

    Toronto, Ontario, Canada Ontario Association of Paramedic Chiefs Full time $46

    Salary Range: $46.23/hour (CCP Recruit Rate)Location: Northern Bases Including Moosonee, Kenora, Sioux Lookout, Thunder Bay, and Timmins, ON Organization: Ornge Job Type: Full-time Expiration Date: March 25, 2024Classification: Non-union Job Description We are currently hiring ADVANCED CARE PARAMEDICS as CCP Recruits for base locations across Ontario,...

  • Director Advanced Analytics

    5 days ago

    Toronto, Ontario, Canada OLG Full time

    Range:125, ,400.00 CADJob Description:Director, Advanced AnalyticsGAME ON - OLG needs youWe've said GAME ON, and we mean it - OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based gaming channels. Over the course of fiscal , OLG delivered a record $2.5...

  • Manager, Advanced Analytics

    2 weeks ago

    Toronto, Canada CBI Health Full time

    **Manager, Advanced Analytics & Decision Support** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...

  • Communications Associate, Advancement and

    4 days ago

    Toronto, Canada Canada's National Ballet School Full time

    **Communications Associate, Advancement and Government Relations.** We invite you to join the vibrant staff community of Canada's National Ballet School (NBS). NBS has _300+ _ - employees_ supporting programs ranging from professional ballet training, community dance programs, and groundbreaking health promoting initiatives. We are looking for a dynamic...

  • Manager, Advanced Analytics

    2 weeks ago

    Toronto, Canada Definity Full time

    **Manager, Advanced Analytics**: Job ID : 6297 Category : Finance Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Toronto, Canada Share :- share to twitter- share to facebook- share to linkedin**Save job** Definity includes some of Canada’s most long-standing and innovative insurance brands, including Economical...

  • Advance Practice Nurse

    2 weeks ago

    Toronto, Canada Runnymede Healthcare Centre Full time

    *Advance Practice Nurse (APN)*If you would like to work with a team of professionals who are committed to enriching the lives of patients we invite you to join Runnymede Healthcare Centre as an *Advance Practice Nurse*.*Position summary: *The Advance Practice Nurse provides support for the overall day-to-day operationalization and coordination of patient...

  • Advance Practice Nurse

    2 weeks ago

    Toronto, Canada Runnymede Healthcare Centre Full time

    Advance Practice Nurse (APN) If you would like to work with a team of professionals who are committed to enriching the lives of patients we invite you to join Runnymede Healthcare Centre as an Advance Practice Nurse . Position summary: The Advance Practice Nurse provides support for the overall day-to-day operationalization and coordination of patient care...

  • Advance Practice Nurse

    2 weeks ago

    Toronto, Canada Runnymede Healthcare Centre Full time

    Advance Practice Nurse (APN) If you would like to work with a team of professionals who are committed to enriching the lives of patients we invite you to join Runnymede Healthcare Centre as an Advance Practice Nurse . Position summary: The Advance Practice Nurse provides support for the overall day-to-day operationalization and coordination of patient care...

  • Business Analyst

    3 weeks ago

    Toronto, Canada Raise Recruiting Full time

    Our Banking client in **Toronto, Ontario** is looking to hire a **Business Analyst - IT - Advanced** for an **8-months contract role with Possibility of extension.** **What you will be doing** - Being on an Agile software development team in either a Project Manager/Scrum Master capacity, or Business Systems Analyst or Developer. - Lead detailed requirement...