Accounts Payable Analyst

2 weeks ago

London, Canada Sofina Foods Inc Full time

**GENERAL DESCRIPTION**:
Manage the accounts payable function, ensure accuracy and completeness of AP processing, including process synchronization, plant spending analysis, AFE analysis, departmental spending analysis. Accountable for processing invoices for payment to vendors, resolving vendor related issues and administering employee expense reports. Ensure that completed transactions adhere to corporate processes and policies. Provide vacation coverage for the Cost Accountants for the London and Mitchell locations.

KEY ACCOUNTABILITIES
- Process employee expense reports in accordance with established policies and procedures:

- Ensure that reports are processed in a timely manner
- Perform checks for validity, accuracy and authorization
- Work closely with employees to resolve expense report issues
- Process vendor invoices, including special payments where there are no invoices (i.e. rental agreements) to ensure invoices and the accompanying payment requests are completed in compliance with the requirements of Sofina financial policies and procedures.
- Ensure critical vendor payments made to due date to avoid late payment/interest charges.
- Maintain and reconcile Accounts Payable vendor accounts. Ensure proper maintenance of records in compliance with current legal requirements.
- Complete supplier reconciliations and resolve issues with vendors, ensure customer relationships are effectively managed and developed to preserve a solid customer standing.
- Prepare and record month-end expense accruals and provide details to the Controller.
- Ensure that related records are retained in accordance with the corporate record retention policy.
- Prepare and complete daily bank deposit for London and Mitchell locations.
- Prepare spending reports (with commentary as needed) for London/Mitchell Plant Managers. Provides ad hoc reports on spending as requested.
- Reconciles Accounts Payable and Capital Asset balance sheet accounts for London and Mitchell.
- Manage AFE process for London and Mitchell. Ensure compliance to company policy and assess completeness of projects. Analyzing details for capitalization and ensuring depreciation is calculated accurately.
- Complete intercompany reconciliations.
- Provide vacation relief and internal support to the Cost Accountants at the London and Mitchell locations.
- Enter month end journal entries
- Complete weekly expense analysis for various departments
- Complete month end balance sheet reconciliations
- Track and record monthly prepaid expense amounts

**QUALIFICATIONS**:

- Diploma in Business or Accounting
- Minimum 3 years of accounting experience and Accounts Payable experience within a similar environment is a must
- Experience with processing payable and accrual valuation at month end
- Strong understanding of the effect of entries made through Accounts Payables on Financial Statements
- Strong understanding of booking journal entries, accruals, true ups, etc.
- Able to manage and build rapport with vendors for cash management
- Able to build rapport with Plant Managers
- Pursuing a CPA is an asset

WORKING CONDITIONS
- This position requires normal physical effort
- This position requires precise attention visual/sensory effort.
- This position typically operates in s generally agreeable work environment
- Mental Stress: There is regular deadline pressure

**KEY BEHAVIOURAL COMPETENCIES**:

- Strong analytical and reasoning skills
- Good computer skills in Excel, Word, and Outlook
- Multi-tasking; Well-organized
- Good problem solving and solution finding skills
- Team player and action oriented
- Good communication skills
- Ability to maintain confidentiality of information

**GENERAL DESCRIPTION**:
Manage the accounts payable function, ensure accuracy and completeness of AP processing, including process synchronization, plant spending analysis, AFE analysis, departmental spending analysis. Accountable forprocessing invoices for payment to vendors, resolving vendor related issues and administering employee expense reports.Ensure that completed transactions adhere to corporate processes and policies. Provide vacation coverage for the Cost Accountants for the London and Mitchell locations.

KEY ACCOUNTABILITIES
- Process employee expense reports in accordance with established policies and procedures:

- Ensure that reports are processed in a timely manner
- Perform checks for validity, accuracy and authorization
- Work closely with employees to resolve expense report issues
- Process vendor invoices, including special payments where there are no invoices (i.e. rental agreements) to ensure invoices and the accompanying payment requests are completed in compliance with the requirements of Sofinafinancial policies and procedures.
- Ensure critical vendor payments made to due date to avoid late payment/interest charges.
- Maintain and reconcile Accounts Payable vendor accounts. Ensure proper maintenance of records in compliance with current legal requirements.
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