Administrative Assistant

3 weeks ago


Steinbach, Canada Eastman Immigrant Services Full time

**Term Position - January - July 31, 2024**
Based on 37.5 hours/week
(9 hours/week for Chamber; 28.5 hours/week for EIS)

**Reports to EIS Program Director**

**Qualifications**:

- Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Experience working with office equipment, including computers, printers, etc.
- Proficiency in Microsoft Office (Excel, PowerPoint and Teams in particular)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as Administrative Assistant or Secretary is a plus
- Works well under direction as well as independently
- Non-profit experience an asset

**Chamber/EIS Responsibilities**:
**Reception Duties**

Greet and direct clients accordingly

Answer and transfer Teams phone calls/relay messages

Monitor traffic flow and schedule appointments

Mail duties (pick up/drop off)

Manage Calendar (staff appointments, birthdays, holidays, Chamber/EIS events, etc.)

Clean and tidy front/reception area as needed

Print and update posters in English and French for office display

**Administration**

Provide written monthly summary of activities, observations, trends, successes and challenges to Program Director

Provide feedback on potential future programs and services

Undertake or coordinate specific tasks relative to minor office maintenance

**Community Liaison**

Direct clients to translation and interpretation services

Network with community organizations and representatives to ensure continuous development and maintenance of partnerships

Attend immigrant community events and other community events when appropriate

Identify community educational opportunities EIS could facilitate as identified by immigrant communities or the local community

Stay informed on Chamber activities

**Resource Coordination**:
Ensure EIS resource area is properly maintained and organized

Order materials for the resource center as needed (purchase, pickup/delivery)

Ensure office/kitchen/boardroom is maintained and organized

Identify materials needed for office/kitchen/boardroom (purchase, pickup/delivery)

Ensure that EIS/Chamber bulletin board is current

*Other tasks as assigned

**Job Types**: Full-time, Fixed term contract

**Salary**: $16.00-$18.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Steinbach, MB R5G 0R5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- Mandarin (preferred)

Work Location: In person



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