Administrative Assistant
3 weeks ago
**Term Position - January - July 31, 2024**
Based on 37.5 hours/week
(9 hours/week for Chamber; 28.5 hours/week for EIS)
**Reports to EIS Program Director**
**Qualifications**:
- Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Experience working with office equipment, including computers, printers, etc.
- Proficiency in Microsoft Office (Excel, PowerPoint and Teams in particular)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as Administrative Assistant or Secretary is a plus
- Works well under direction as well as independently
- Non-profit experience an asset
**Chamber/EIS Responsibilities**:
**Reception Duties**
Greet and direct clients accordingly
Answer and transfer Teams phone calls/relay messages
Monitor traffic flow and schedule appointments
Mail duties (pick up/drop off)
Manage Calendar (staff appointments, birthdays, holidays, Chamber/EIS events, etc.)
Clean and tidy front/reception area as needed
Print and update posters in English and French for office display
**Administration**
Provide written monthly summary of activities, observations, trends, successes and challenges to Program Director
Provide feedback on potential future programs and services
Undertake or coordinate specific tasks relative to minor office maintenance
**Community Liaison**
Direct clients to translation and interpretation services
Network with community organizations and representatives to ensure continuous development and maintenance of partnerships
Attend immigrant community events and other community events when appropriate
Identify community educational opportunities EIS could facilitate as identified by immigrant communities or the local community
Stay informed on Chamber activities
**Resource Coordination**:
Ensure EIS resource area is properly maintained and organized
Order materials for the resource center as needed (purchase, pickup/delivery)
Ensure office/kitchen/boardroom is maintained and organized
Identify materials needed for office/kitchen/boardroom (purchase, pickup/delivery)
Ensure that EIS/Chamber bulletin board is current
*Other tasks as assigned
**Job Types**: Full-time, Fixed term contract
**Salary**: $16.00-$18.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Steinbach, MB R5G 0R5: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)
**Language**:
- Mandarin (preferred)
Work Location: In person
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