Executive Assistant

3 weeks ago

Steinbach, Canada Superior Projects Full time

**Executive Assistant**

Superior Projects is a growing general contracting company with lots of energy and passion for the next challenge. We love what we do and proud to deliver on all our construction projects. Our genuine care and construction made simple mantra is the foundation for how we operate. We are committed to learning and growing our team as we challenge ourselves in our rolls. We operate across Manitoba, with our office located in Steinbach.

We are currently seeking an individual to fill a 12-month term position as a full-time Executive Assistant. This term will begin April 1st, 2024 with potential for permanent employment to follow.

**Qualifications;**
- Previous administration experience
- Experience in the construction industry is considered an asset
- Demonstrates proficiency in MS Office and Excel
- Motivated and confident, with excellent verbal and written communications
- Efficient computer skills, experience with Microsoft Office and QuickBooks preferred
- Ability to adapt to change and learn new software programs
- Work well in a team environment as well as individually
- Seeks opportunities for improvement, takes initiative, and handles responsibilities with mínimal supervision.

**ACTIVITIES - Criteria ***

**Expense Reports ***
- Record and reconcile credit card expenses
- Input into QuickBooks

**Random Stuff**

Examples: Order business cards, Christmas gifts, register vehicles and trailers, engagement surveys, customer surveys, upkeep miscellaneous office supplies and stocking kitchen

**Executive Assistant / Office Manager**
- Organize and Develop Office Operations, Policies & Procedures.
- Manage Hiring Web Page, and postings
- Purchase and coordinate all office equipment
- Website updates, google Business, swag, social events

**Document Editing**
- Various word editing, and writing; marketing, safety, business development documents, construction templates and contracts.

**Personal Assistant activities**
- Schedule and deliver Evans truck for maintenance/car wash, book personal appointments, enter health spending receipts.

**Executive Assistant responsibilities**
- Various EA and Project Administrative roles and responsibilities
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Manage calendars, schedule appointments, and coordinate meetings
- Plan and organize meetings, conferences, and special events.
- Prepare meeting agendas, attend meetings, and take accurate minutes when required.
- Sign the team up for training and run training grants as required
- Assist with Project Schedule
- Create and Edit Project Schedules in MS Project
- Communicate with all stakeholders

**Type of Person Who Will Succeed in this Role**
- Directive personality - solves problems in decisive manner
- Positive and Outgoing - interacts in a socially engaging manner
- Sense of urgency - with a high tolerance for ambiguity
- Detail oriented - but with creativity to get the job done
- Motivated - with a strong drive to help others
- Trustworthy, and able to preform with a lack of supervision

**Next Steps**

If you think this position may have potential for you, then send us your resume and cover letter. In your cover letter, please (briefly) outline the following 3 items (preferably numbered):
1) Relevant qualifications and work experience
2) A few words on why you feel you are a good match for this role
3) Your availability to start
- if you do not provide a cover letter - your resume will likely NOT be read

We would like to thank all applicants in advance for their interest in us.

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-04-01

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