Administrative Assistant, Terminal Infrastructure

3 months ago

Toronto, Canada Greater Toronto Airports Authority Full time

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 1,900 GTAA employees are working to create a next-generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers - all while championing the prosperity of our people, the community we call home, and our aviation partners. Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.

**What's in it for you**

As a GTAA employee, you’ll have access to amazing benefits, including retirement planning, comprehensive group health benefits, employee assistance programs (EAP), paid leave, education and training, as well as recognition and rewards programs.

**As an Administrative Assistant, Terminal Infrastructure, you will**:

- Prepare invoices for payments, including reviewing them for accuracy, balancing receipts and invoices with contracts
- Conduct searches for quotations and purchase orders in Oracle to match invoices, coding, acquiring authorizations and forwarding all invoices to the finance department
- Assist with maintaining and reconciling budgets, tracking monthly expenses and advising managers of variances in the budget
- Build charge/backs and journal vouchers from one account to the other
- Maintain inventory records
- Assist with procurement and tendering and will prepare and collect information and documents pertaining to contracts for tenders
- Work alongside the Functional Managers with regards to their contracts to ensure the accuracy of its management

**This is the role for you, if you have**:

- Minimum High School Diploma: post-secondary diploma specializing in accounting, bookkeeping or business financial practice is an asset
- Minimum 3 years’ demonstrated experience in accounts payable, expense tracking, accounting and contract administration
- Demonstrated experience working in a customer service-oriented environment
- Must be able to obtain and retain a Transportation Security Clearance

**Knowledge and skills you bring, that set you up for success**:

- Proven knowledge of General Accounting Principles, as applicable to the accounts payable and expense recognition functions
- Experience using a corporate-level ERP or financial system (i.e. Oracle, PeopleSoft, SAP, Maximo etc.)
- Intermediate skills using Microsoft Office suite, including Microsoft Excel, Word and Outlook.
- Knowledge of business office common policies, processes and operating procedures, telephone and personal etiquette
- Knowledge of forms design and filing regimes
- Exceptional communication and writing skills
- Ability to work in a fast-paced environment
- Strong interpersonal skills
- The GTAA is committed to Employment Equity and maintaining a diverse, equitable and inclusive workplace where everyone can thrive._

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