Specialist (Administrative Law, Policy, and

1 week ago

Montréal, Canada United Nations Full time

This position is located in the Bureau of Administration and Services (ADB). The incumbent reports directly to the Director, Bureau of Administration and Services (D/ADB). Under the overall direction of D/ADB, the incumbent is responsible for providing expert advice and support in HR operations and regulatorily sound human resources management policies and systems. This relates to the review and implementation of administrative procedures on disciplinary matters, conduct, compliance and alleged misconduct. The incumbent will also provide expert support and advice on procedures and administrative reviews with regard to specialized recourse mechanisms for performance rebuttals, job classifications, medical determinations, pension related claims and determinations of non prima facie cases of retaliation, making recommendations on the appropriate actions/measures to be adopted, in compliance with the ICAO Service Code (Staff Regulations), Staff Rules, Personnel Instructions, and policies, in consultation/collaboration with the Legal Affairs and External Relations Bureau (LEB) and other relevant entities. S/He will provide operational and regulatory advice and support on efforts and activities to prevent and respond to unsatisfactory conduct and on matters relating to vendor sanction, the prevention and response to sexual exploitation and abuse (PSEA), and anti-fraud and anti-corruption (AFAC). S/He will act as ICAO’s official focal point with the United Nations Office of Internal Oversight Services (OIOS) as regards outsourced investigative processes, including Vendor Sanction.
In addition, the incumbent will support D/ADB in reviewing policy issues relating to disciplinary matters, and in reviewing existing policies in ADB areas including human resources, languages and publications, conference services, ICT and information security, procurement, and security and general services. The incumbent will support in identifying critical gaps/omissions in existing policies and procedures, making proposals for change according to established best practices, developing new policies in coordination with LEB, monitoring for compliance/adherence, and providing operational guidance and advice to D/ADB and other relevant units in ADB.

**Responsibilities**:
Function 1 (incl. Expected results)

Coordinates the implementation of disciplinary processes and/or managerial actions or administrative measures of ICAO staff members, in accordance with the ICAO Staff Regulations (The ICAO Service Code), Ethics Framework, Staff Rules, Personnel Instructions, policies, and administrative issuances and procedures, achieving results such as:

- Act as ICAO’s focal point with the United Nations Office of Internal Oversight Services (OIOS) and take appropriate action in accordance with the provisions of Personnel Instruction PI/1.6, including the procedures for addressing complaints of misconduct referred back by the investigative entity;
- Review and advise on the course(s) of action available with respect to complaints of misconduct referred back by the investigative entity to ICAO, including, matters relating to discrimination, harassment, including sexual harassment, and abuse of authority, office management disputes and basic mismanagement issues, traffic-related inquiries, simple thefts and basic misuse of equipment or staff;
- Liaise with the Office of the Secretary General, the Legal Affairs and External Relations Bureau, the Ethics Office, the Ombudsperson, HR sections within ADB, and other relevant entities (such as an investigative entity), as appropriate, to ensure that appropriate course of action is taken on referred matters by the investigative entity to ICAO;
- Advise on the available managerial action(s) or administrative measure(s) with respect to matters referred to ICAO by the investigative entity by preparing a written abstract setting out the relevant facts of the matter, as well as the outcome and the appropriate managerial action(s) or administrative measure(s);
- Draft preliminary reports based on the available information, including any relevant documentation provided by the investigative entity to ICAO on referred matters relating to discrimination, harassment, including sexual harassment, and abuse of authority, as well as miscellaneous matters, and provide such preliminary report to the staff member against whom the complaint of misconduct has been made. This includes review of staff member’s written comments and a breakdown and analysis of the options available for further action;
- Provide guidance during a fact-finding enquiry on referred matters, as well as perform the functions of the Secretary of an inquiry;
- Provide factual analysis and draft recommendations and related disciplinary documentation, in accordance with relevant jurisprudence, Staff Rules and Regulations and administrative issuances and relevant principles of law, in coordination with LEB;
- Identify situations and cases amenable to i

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