Project Coordinator, Facilities Development

6 months ago

Calgary, Canada The University of Calgary Full time

**Description**

The **FD Project Management Office** within the **Facilities Development** is currently seeking a Full-time Temporary Relief **Project Coordinator** **for approximately 24 months.

The mandate of the Project Management Office (PMO) is to assume responsibility for the successful delivery for all capital projects on campus, inclusive of new construction, building renovation/refurbishment and/or upgrading to existing capital infrastructure. In fulfilling this work, the PMO collaborates extensively with project sponsors, Campus Planning, Campus Engineering, Office of Campus Architect, university financial administrators, Facilities Management, Office of Sustainability, Employee, Health and Safety and Supply Chain Management to ensure that deliverables achieve the intended outcomes. Additionally, in fulfilling this mandate, the PMO assumes an active oversight and coordination role in directing and monitoring the performance of contractors and design consultants. The intended objective is to ensure that all projects are delivered effectively, efficiently, and safely and meet established performance targets.

The Project Coordinator reports directly to a Project Manager and the primary responsibility is to direct, organize and control project activities, under the direction and supervision of a Project Manager. Project Coordinator will support and collaborate with the Project Manager in overseeing and management of projects. The Project Coordinator does not have the full authority to make all decisions and the ultimate responsibility lies with the Project Manager. The Project Coordinator will also provide advice and support to the PMO with respect of project delivery techniques, methods and risk management. Familiar with the University of Calgary "Statement on Principles of Conduct" and conducts themselves according to these Principles in all situations when acting on behalf of the University of Calgary.

The Project Coordinator must be able to make independent decisions on work methods and procedures while identifying practical and economical solutions to the various problems which may be encountered during the project implementation. The normal work schedule is 35 hours per week. Overtime, including weekend meetings may be required.

The principal role of the Project Coordinator is to keep the project and all related processes running smoothly and efficiently, under the direction of the Project Manager. The main duties are to coordinate activities, equipment, resources and information. The position is responsible for developing and managing assigned projects from inception through detailed design, implementation and close out. Projects shall adhere with the internal PMO Project Delivery Processes.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Assist the Project Manager with the drafting and issuance of project charters, project schedules, budgets, work breakdown structures/packages, cash flows, change order documentation, quality assurance plans and project reports. Ensure all documentation is properly initiated, checked, authorized, and maintained.
- Keep the Project Manager and others informed about project status and issues which impact project delivery/outcomes.
- Perform change control, schedule control, cost management, quality assurance, communication, risk management and project support services for the Project Manager and project team. In addition, the Project Coordinator will be responsible for active liaison with the design team, contractors, internal stakeholders and external agencies.
- Actively track project status to monitor performance of ensure schedule, budget, scope and quality are being measured and tracked through the use of performance criteria & the specifications set out in the Project Charter, contracts and/or design documents.
- As the delivery of capital projects has a significant impact on ongoing campus operations and the environment (teaching research and business operations), work packages and project related activities must be scheduled and delivered in an efficient, effective, safe, mínimally disruptive and environmentally sustainable manner.
- Coordinate the creation and assembly of all documentation which complies with the University's sanctioned Project Delivery Process, including but not limited to project charters, funding approvals, monthly/quarterly reports, cost monitoring reports and integrated change management and standard project management tools.
- Ensure compliance with University standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation.
- Track the progress and quality of work being performed by design disciplines, contractors and other service providers.
- Use project scheduling and control tools to monitor project plans, completion of deliverables, schedules, budgets and expenditures.
- Analyze and resolve issues tha

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