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Time and Billing Administrator

1 month ago

Cambridge, Canada Acuren Inspection, Inc. Full time

Position Summary:
**Acuren is currently recruiting for a Time and Billing Administrator for a position in the Cambridge, ON office.** If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you.

**Responsibilities**:
**Payroll**
- Receive daily time sheets submitted by site, technicians or supervisors
- Enter time sheets into system (payroll & invoicing) on a daily basis and review in accordance with system entry periods
- Perform payroll check for all time and expenses prior to extraction by the payroll department

**Invoicing**
- Entry of all costs into client systems as required
- Track client PO spend for ongoing projects
- Provide costing/ PO spend to client as required
- Follow up on unsigned DTRs, PO increases
- Submit invoice packages to Operations/Lead Finance Administrator for review
- Post all invoice batches in MAS by end of day
- Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
- Report unbilled revenue for month end

**Other Administrative Tasks**:

- Open Jobs in system
- Code 3rd party invoices, submit to Accounts Payable for entry
- Request system rate updates
- Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
- Understand all contractual billing requirements per client
- Other administrative duties as needed

**Requirements**:

- Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
- Previous experience in accurate processing within a high-volume environment
- Ability to professionally and effectively build relationships
- Demonstrate excellent oral and written communication skills
- Experience working in an industrial environment would be considered an asset

**Benefits**:
The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more At Acuren we commit to the principles of a respectful workplace and offer tremendous opportunities to those who wish to succeed.

Company Overview:
As an organization, our strength comes from the ability to embody our core values - People First, Integrity Always, Pride In Our Work, and Growth Together. None of these values is more important than People First, and we are honored that our people decided the company is worthy of being included in the Forbes 2024 List of Canada's Best Employers.

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 5,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality, and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

Please note we will consider accessibility accommodations to applicants upon request.

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