Receptionist / Office Services Administrator

7 months ago

Toronto, Canada Glencore Full time

**Be the smiling face people see when they arrive and use your interpersonal skills, administrative competencies, and initiative to ensure the smooth running of the office.**

**The role in a nutshell**

As a receptionist / Office Services Administrator, you will offer a warm welcome to employees and guests, in addition to performing various administrative tasks to support the diverse teams.

**In this busy role, you will be expected to**:

- Welcome visitors and provide outstanding and friendly customer service to all guests;
- Ensure that reception and meeting rooms (located on two floors) are maintained to a high standard throughout the day
- Arrange/Receive couriers and ensure mail is distributed and/or sent out;
- Manage office supplies, monitor the inventory and prepare orders;
- Manage kitchen maintenance including ordering kitchen supplies and keeping inventory up to date;
- Assist with boardroom/meeting room schedules, facilitate room set up and take down, ensuring space is presentable before and after meetings;
- Assist with catering requirements for meetings and special event planning;
- Coordinate the smooth operation of the office through maintenance, repair and related administrative work;
- Process vendor invoices for office services and manage relationships with vendors;
- Provide general administrative and office support on an ad-hoc basis;
- Act as an office representative for First Aid Attendant and Fire Warden;
- Other duties and projects, as required.

**Do you have what it takes?**
- A minimum of 2 years of experience in a role with similar responsibilities - preferably in a corporate environment;
- Post-Secondary diploma in Business Administration or any other relevant field;
- Experience using a switchboard (Cisco is preferred);
- High level of proficiency using MS Office (mandatory) and a working knowledge of SAP (asset);
- A professional and positive attitude and an excellent team player;
- Excellent interpersonal and communication skills with a strong focus on delivering excellent customer service;
- Dependable, self-starter and flexible;
- Great organizational and administrative skills, autonomous and resourceful;
- Ability to manage multiple tasks and concurring priorities;
- Strong attention to detail.

**Language**:Advanced knowledge of English (Spoken and Written). Knowledge of French is an asset.

**Additional information**:This position is 100% office-based. Working hours will be Monday to Friday, 8am to 4:30pm - 1 hour lunch break.

**Glencore is one of the world's largest globally diversified natural resource companies and a major producer and marketer of more than 60 commodities. Our operations comprise of around 150 mining, metallurgical and oil production assets. Our purpose is to responsibly source the commodities that advance everyday life. Employing 135,000 people globally, people are at the heart of our business, and we aim to attract employees who strive to be leaders in their field.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Application question(s):

- Are you available to work in our office located in downtown Toronto Monday to Friday from 8am to 4:30pm?

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

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