Office Administrator

2 weeks ago

Montréal, Canada Creative Taxes Inc. Full time

**Proposed Start Date**:June 5, 2024 (flexible)

**Contract length**:12 months - with option to renew into permanent position.

**Hours**: 25 hours a week.

**Compensation**:$22 to $26 depending on experience.

**Benefits**:Health/Dental care plan, Flexible schedule, 2 weeks paid vacation, Hybrid work formula, paid office closure during holiday period, casual dress.

**We aim to be a chill job in a stressful field of work**
- We are a small accounting/tax firm located in NDG with a focus on serving Montreal’s creative and professional community, drawing on our own experiences as artists and musicians. We work with individuals as well as corporations on all accounting and tax matters. The foundation of our business is the trust we have built with clients through hard work, thorough communication, and honest interactions. It is through these relationships that we further our mission to increase financial and tax literacy within our community. You will be joining a dynamic and high performing team of 3 staff members in:

- A culture that values working hard at the office, but not bringing work home
- A workplace that promotes positivity and thoughtful practice
- A cozy and lovely, plant-filled office space
- An evolving learning environment
- **Tasks and Responsibilities**:
The **Office Administrator **is primarily responsible for:

- Providing administrative support to tax team
- Opening and maintaining client files using firm tools
- Scheduling appointments
- Preparing and following-up on client invoices
- Preparing administrative reports with government agencies
- Sorting, organizing and archiving client information in company database
- Communicating with government agencies
- Managing company e-sign software and procedures
- Preparing various memos and communications
- Other administrative tasks as the company grows**Qualifications**:

- AEC, DEP, DEC or BComm in accounting or administration
- Minimum 2 years of relevant experience including:
○ Office Administration
○ Tax preparation
- Experience designing and implementing procedures for a growing company
- Understanding of different levels of taxation
- Proficient in Microsoft Office suite (Word, Excel, Outlook and Sharepoint)
- Experience using QuickBooks and DT Max
- Ability to write and speak in French and English
- Availability to work full-time during tax season
- We are looking for someone who brings a **desire for helping people**, an **aptitude for problem-solving**, and **strong interpersonal skills** to join our team. Other qualities include:

- Highly detail oriented, especially with spreadsheets and databases
- Ability to be organized and prioritize tasks
- Ability to work well under pressure of deadlines
- Desire to learn about corporate and personal tax
- **To Apply**:

-----------------------------------------------------------------------------------
- **Date de début proposée **:5 juin 2024 (flexible)
**Durée du contrat** : 12 mois - avec possibilité de renouvellement pour un poste permanent.
**Heures**: 25 heures par semaine.
**Rémunération**: 22 $ à 26 $ selon l'expérience.
**Avantages**: Plan de soins de santé/dentaires, horaire flexible, 2 semaines de vacances payées, formule de travail hybride, fermeture payée du bureau pendant la période des fêtes, tenue décontractée.

**Nous nous efforçons d’être un lieu de travail détendu dans un domaine où le stress est omniprésent **
- Nous sommes un petit cabinet comptable/fiscal situé à NDG, axé sur le service à la communauté créative et professionnelle de Montréal. Nous nous appuyons sur nos propres expériences en tant qu'artistes et musiciens. Nous travaillons avec des particuliers ainsi qu'avec des entreprises sur toutes les questions comptables et fiscales. Le fondement de notre entreprise est la confiance que nous avons construite avec nos clients grâce à un travail acharné, une communication approfondie et des interactions honnêtes. C'est à travers ces relations que nous poursuivons notre mission, qui est d'accroître la culture financière et fiscale au sein de notre communauté.

Vous rejoindrez une équipe dynamique et performante de 3 membres dans:

- une culture qui valorise le travail acharné au bureau, sans ramener le travail à la maison ;
- un lieu de travail qui favorise le positivisme et la pratique réfléchie ;
- un espace de bureau confortable et charmant, rempli de plantes ;
- un environnement d’apprentissage évolutif.
- **Tâches et responsabilités**:
L'**administrateur de bureau **est principalement responsable de:

- l’accueil des clients (téléphone, boîte de réception de courrier électronique de l'entreprise, accueil des visiteurs) ;
- fournir un soutien administratif à l'équipe fiscale ;
- l’ouverture et la mise à jour des dossiers clients à l'aide des outils de l'entreprise ;
- la planification des rendez-vous ;
- la préparation et le suivi des factures clients ;
- la préparation de rapports administrati

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