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Receptionist / Office Assistant

2 months ago

Vancouver, Canada Chartered Professional Accountants of British Columbia (CPABC) Full time

**Position: Receptionist / Office Assistant**

**Reports to: Office Manager**

**Contract type: Temporary; Full Time [6 months]**

**Job Summary**

Reporting to the Office Manager, the Receptionist / Office Assistant is responsible for a wide variety of administrative functions that contribute to ensuring efficient office operations at all times. In addition, the incumbent will provide general support to other departments within CPABC on an ad-hoc basis.

**Key Responsibilities**:
**Reception Support**
- Create a friendly and welcoming environment;
- Greet and assist visitors and guests in a professional manner;
- Ensure any relevant safety measures are being followed;
- Assist with employee events such as staff socials, celebrations, and charity fundraisers;
**Office Support**
- Provide clerical/administrative support to the Corporate Administration team;
- Assist with the monitoring of inventory and ordering of office and kitchen supplies;
- Liaise with external vendors, building management, janitorial staff, and security, as required;
- Ensure the provision of small maintenance repairs, such as copier and printer maintenance;
- Manage incoming and outgoing mail, prepare packages for shipment, schedule courier deliveries;
- Maintain office cleanliness and organization;
- Provide in-person and online meeting support:

- Maintaining complex scheduling of meeting rooms, including monitoring room booking requests;
- Confirm and prepare room layout, configuration requests and A/V support for meetings;
- Completing catering orders in support of scheduled meetings, accurately and completely;
- Other duties and responsibilities as assigned.

**Key Requirements**:

- One (1) to three (3) years of experience in an Office Administration or Administrative Assistant capacity, or similar function;
- Ability to troubleshoot A/V system issues (e.g. Zoom, wireless presentation technology, etc.);
- Familiarity with MS SharePoint or similar document management systems;
- Intermediate proficiency with MS Office and Adobe, in particular Word, Excel, Outlook, PowerPoint and Acrobat Professional;
- Proven self-starter with a strong inclination to take initiative;
- Excellent interpersonal and communication skills, both verbally and written;
- Ability to work collaboratively as a member of a team and independently with mínimal supervision;
- Meticulous attention to detail, refined organizational and time management skills and the ability to multi-task;
- Ability to learn and adapt quickly while facing ever-changing demands;
- Proven ability to prioritize competing requirements and deadlines under pressure.

If this job outline describes you, please send us your résumé and cover letter.

**Why join our team? **CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

- _We Are Open_
- _We Work Together_
- _We Communicate_
- _We Improve Every Day_
- _We Are Professional_
- _We Laugh and Celebrate_
- **About CPABC**_

**Job Types**: Full-time, Temporary, Contract
Contract length: 6 months

**Salary**: $22.00-$24.00 per hour

Expected hours: 37.5 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- What is your familiarity troubleshooting A/V technical issues (e.g. Zoom, MS Teams, PowerPoint presentations, etc.)?

**Experience**:

- office administration: 1 year (preferred)
- customer service: 1 year (preferred)

Work Location: In person

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