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Event Planner
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
**Tasks**:
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop financial procedures
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Plan for on-site offices
- Plan for traffic and crowd control and security
- Manage Event Logistics
- Plan and oversee Webinars
- Develop and implement business plans
- Supervise office and volunteer staff
**Work conditions and physical capabilities**:
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
**Personal suitability**:
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
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