Purchasing Clerk V, Supply Chain
6 months ago
**Purchasing Clerk V, Supply Chain (Casual)**
BC Clinical & Support Services
Victoria, BC
**In this role you will be responsible for**:
- Assisting customers with their daily supply, services and sourcing needs and is responsible for organizing and processing requisitions and disbursements for goods and services by utilizing supply chain procurement systems and computer programs such as Microsoft Word, Excel, and PowerPoint.
- Responsible for clerical duties including reconciling invoices, contacting suppliers to arrange adjustments to invoices or modifications to original orders, and is responsible for a variety of other clerical functions such as word processing technical and non-technical materials, spreadsheet, and database duties.
- Drafting all sourcing documents and conducts all related research and documentation. The Purchasing Clerk maintains master contract files and assists Buyers and Leads in accordance with the sourcing process as per the Supply Chain Sourcing Methodology.
**What you’ll do**
- Maintains data integrity across supply chain files and information systems in accordance with established policies and procedures by entering any new items and contracts as well as any changes including but not limited to supplier information, product information, product codes, units of measure, descriptions or prices as directed by the Buyer and/or Management.
- Resolves invoice and receiving discrepancies by researching discrepancies, liaising with customer & receiving personnel, communicates changes to internal/external clients, updates system files, processes product return/substitution documentation, and traces shipments as required to maintain system efficiency.
- Investigates and resolves back ordered items and damaged goods; traces duplicate shipments and organizes invoice adjustments and credit notes with suppliers as required; returns outdated and/or deleted stock to vendors.
- Under the direction of the Buyer and/or Management, assists contract sourcing by reviewing contract data to identify opportunities for consolidation, engages suppliers on contract extensions and prepares supporting documentation, communications, and related research for review and approval of Buyer and/or Management
- Under the direction of the Buyer and/or Management, assists in reviewing responses to competitive bids by recording and summarizing responses and presents initial data analysis to Buyer and/or Management for review and approval.
- Liaises with customers to: identify requirements and specifications, determine source of supply, availability and price of goods, obtain vendor quotes; provide customer with product and contract details and refers contract interpretation enquiries to Buyer and/or Management, arrange for approved product demonstrations with suppliers, vendors and user departments and processes related manual and/or electronic forms based on user department requests.
- Performs all clerical duties required by the Supply Chain Sourcing Methodology such as perform data pulls, review data to ensure accuracy and integrity, enter item information, prices, product description and prepare documentation as required by Buyer and/or Management in the sourcing process, organizing and presenting data in required formats (ie: Excel, Powerpoint, Word,.pdf) and prepare related correspondence.
- Under the direction of the Buyer and/or Management, prepares and completes required contract documentation using standard templates where no material changes are required. Maintains and updates consolidated provincial contract registry in accordance with established policies and procedures. Provides current information/reports, such as contract expiry, and utilization as required.
- Prepares product evaluation and validation forms and tabulates responses.
- Responds to routine enquiries related to order management. Prepares and coordinates related communication, for internal and external distribution.
- Performs general clerical duties as required, including recording and distributing meeting minutes.
**What you bring**
**Qualifications**:
- Grade 12 supplemented by accounting courses and three years recent related experience or an equivalent combination of education, training, and experience.
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Strong written and verbal communication skills
- Ability to deal with others effectively.
- Ability to organize work.
- Physical ability to carry out the duties of the position.
- Ability to operate related equipment.
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.
-
Purchasing Clerk V, Supply Chain
8 months ago
Victoria, Canada PHSA Full time**Purchasing Clerk V, Supply Chain** BC Clinical & Support Services Victoria, BC The Supply Chain Purchasing Clerk V assists customers with their daily supply, services and sourcing needs and is responsible for organizing and processing requisitions and disbursements for goods and services by utilizing supply chain procurement systems and computer...
-
Purchasing Clerk V, Supply Chain
6 months ago
Victoria, Canada PHSA Full time**Purchasing Clerk V, Supply Chain** BC Clinical & Support Services Victoria, BC **In this role you will be responsible for**: - Assisting customers with their daily supply, services and sourcing needs and is responsible for organizing and processing requisitions and disbursements for goods and services by utilizing supply chain procurement systems and...
-
Ambitious Supply Chain Director
4 weeks ago
Victoria, British Columbia, Canada PeaceHealth Full timeEmbark on a rewarding career as an Ambitious Supply Chain Director at PeaceHealth, where you will spearhead the strategic direction of supply chain operations for assigned regions or ambulatory supply chain. With a proven track record in managing and driving business strategies, operational plans, and team leadership, you will be responsible for ensuring the...
-
Supply Chain Analyst
5 days ago
Victoria, Canada Zetron, a Codan company Full time**AT ZETRON, WE BUILD SOLUTIONS TO HELP SAVE LIVES**: **ABOUT THE ROLE**:We are looking for a motivated and tech-savvy Supply Chain Analyst to join our dynamic team. This role is perfect for someone who loves working with data, enjoys problem-solving, and is eager to learn and grow. If you have a passion for analytics and are excited about tools like Power...
-
Purchaser
4 months ago
Victoria, Canada AML Oceanographic Ltd. Full timeDo you love to compete? Are you hungry for achievement? Are you an ‘A’ player? Do you want to work with other ‘A’ players? For a company where culture is nurtured and managed as a critical source of advantage? Where every employee knows and cares about direction and strategy? AML Oceanographic has clocked average annual growth of more than 20% over...
-
Purchaser
2 months ago
Victoria, Canada AML Oceanographic Ltd. Full timeDo you love to compete? Are you hungry for achievement? Are you an ‘A’ player? Do you want to work with other ‘A’ players? For a company where culture is nurtured and managed as a critical source of advantage? Where every employee knows and cares about direction and strategy? AML Oceanographic has clocked average annual growth of more than 20% over...
-
Supply Chain Co-ordinator
6 months ago
Victoria, Canada Rainhouse Canada Full time**Responsibilities**: - Manage purchase order releases for production, projects and new product introduction - Manage purchase order actions (approvals, confirmations, reschedules, cancels, expedites) - Establish purchasing automation (blanket purchase orders) - Manage day-to-day supplier relationships (forecasting, metrics, performance, quality, RMA’s) -...
-
Supply Chain Strategist IV
1 month ago
Victoria, British Columbia, Canada Seaspan Full timeSeaspan offers a unique opportunity for an experienced Supply Chain Strategist to join our team. As a key member of our organization, you will be responsible for driving business process improvements and ensuring seamless supply chain operations. With a strong background in supply chain management, you will lead cross-functional teams to identify and...
-
Purchasing & Logistics Manager
6 months ago
Victoria, Canada Starfish Product Engineering Inc. Full time**Starfish Medical **has an opportunity for a highly motivated and experienced** Purchasing and Logistics Manager **to join the dynamic and growing Supply Chain team in their Victoria, BC office. Reporting to the Supply Chain Manager, the Purchasing and Logistics Manager plays a critical role in optimizing supply chain processes, controlling costs, and...
-
Supply Chain Coordinator
4 weeks ago
Victoria, British Columbia, Canada Goldstream Chevron Town Pantry Full timeWe are seeking an experienced Supply Chain Coordinator to join our team at Goldstream Chevron Town Pantry. This role will be responsible for co-ordinating activities with other work units or departments, preparing and submitting reports, resolving work problems, providing technical advice, and recommending measures to improve productivity and product...
-
Manager, Supply Chain
6 months ago
Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Manager,...
-
Supply Chain Business Intelligence Analyst
4 weeks ago
Victoria, British Columbia, Canada Seaspan Full timeThe Supply Chain Business Intelligence Analyst role at Seaspan is a dynamic position that involves leveraging data to drive business decisions and optimize supply chain operations. This role requires strong analytical skills, proficiency in data analysis tools, and the ability to communicate complex insights to stakeholders. The ideal candidate will have a...
-
Purchasing Clerk
6 months ago
Victoria, Canada Dockside Stores Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Calculate costs of orders - Charge or forward invoices to appropriate accounts - Complete and process international purchase orders - Obtain price quotations from catalogues and suppliers - Prepare and maintain purchasing files, reports and...
-
Inventory Analyst Buyer, Supply Chain Operations
6 months ago
Victoria, Canada PHSA Full time**Inventory Analyst Buyer, Supply Chain Operations** BC Clinical & Support Services Victoria, BC **What you’ll do** - Develops, implements and maintains stock control systems and procedures utilizing a computerized information system to control and provide information regarding inventory content and levels. - Establishes and/or revises re-order points...
-
Purchasing & Logistics Specialist
5 days ago
Victoria, Canada Rockland Scientific International Inc. Full time**Reports To**: Director of Manufacturing & Supply Chain **Location**: Victoria, BC (On-site) **Position Type**: Full-time Permanent **Company Overview** Rockland Scientific Inc. is a growing, privately held company, with headquarters in Victoria, British Columbia, Canada. Our core purpose is to enable scientific progress by creating novel &...
-
Purchasing & Logistics Coordinator
2 months ago
Victoria, Canada Rockland Scientific International Inc. Full time**Reports To**: Director of Manufacturing & Supply Chain **Location**: Victoria, BC (On-site) **Position Type**: Full-time Permanent **Company Overview** Rockland Scientific Inc. is a growing, privately held company, with headquarters in Victoria, British Columbia, Canada. Our core purpose is to enable scientific progress by creating novel &...
-
Clerk V
6 months ago
Victoria, Canada Horry County Schools Full timeJob Summary Provide clean, reliable and useful data to support instructional and administrative needs and to meet all local, state and federal requirements. Essential Duties Maintain student information system database including security management, data integrity and disaster prevention. Perform all necessary data activities related to data...
-
Inventory Analyst Buyer, Supply Chain Operations
6 months ago
Victoria, Canada PHSA Full time**Inventory Analyst Buyer, Supply Chain Operations** PHSA Corporate Victoria, BC **What you’ll do** - Develops, implements and maintains stock control systems and procedures utilizing a computerized information system to control and provide information regarding inventory content and levels. - Establishes and/or revises re-order points and quantities by...
-
Shipper Receiver
8 months ago
Victoria, Canada RIMEX Supply Full timeJob Summary: As a Shipping and Receiving Clerk, you will be responsible for overseeing the flow of goods in and out of our organization. You will play a critical role in ensuring accurate and timely shipments and receipts of products, maintaining inventory records, and coordinating with various departments/branches to facilitate smooth operations....
-
Supply Chain Logistics Associate
2 weeks ago
Victoria, British Columbia, Canada The Brick - Langford Full timeWe are seeking a highly motivated and detail-oriented Supply Chain Logistics Associate to join our team at The Brick - Langford. As a key member of our merchandising team, you will play a vital role in ensuring the smooth operation of our warehouse.The ideal candidate will have excellent customer service skills, be able to lift heavy objects up to 75 lbs,...