Education Program Associate

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday 8:00 a.m - 4:00 p.m.

**Education Level**
2 year Community College diploma in Office Administration or related field

**Career Level**
3 years of relevant experience

**JD/TJD #**

JD00694

**Pay Grade**:
5

**Title**:
Education Program Associate

**Unit/Project Description**:
The Department of Psychiatry and Behavioural Neurosciences seeks an experienced Education Program Associate to provide support to the Department's education programs. This includes supporting the postgraduate education program including academic half
- days, coordinating PTeR within the Psychotherapy Program and other work within the Education Team to provide support to educational initiatives as appropriate. They will also provide the financial administration of budgets and process Mosaic expenses as required.

**Job Summary**:
Responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

**Purpose and Key Functions**:

- Develops, plans, and coordinates rotation schedules for qualified residents at multiple sites.
- Coordinates the Canadian Residency Matching System with the objective to match all available learner spots to ensure the viability of the program.
- Facilitates the evaluation process for preceptors and students. Compiles evaluation results and brings negative evaluations forward for review.
- Plans and coordinates education events, tutorials, academic half days and other learning and research initiatives.
- Ensures that the appropriate venues and catering are provided and books transportation and audio-visual equipment as required.
- Writes a variety of documents including, but not limited to, correspondence and minutes.
- Develops budgets for various events and submits to manager for approval.
- Monitors budgets and reconciles accounts, completes financial forms including travel expense reports, advances and electronic cheque requisitions, purchase orders and journal entries.
- Contributes to the design and development of banners, presentations and other promotional materials for use at various events.
- Attends and participates in meetings.
- Responds to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Maintains confidentiality of information.
- Sets up and maintains filing systems, both electronic and hard copy.
- Updates and maintains information in databases.
- Acts as liaison between faculty, staff and students to ensure the timely communication of information.
- Sets up, uses, and troubleshoots teleconferencing and videoconferencing equipment.

**Requirements**:
2 year Community College diploma in Office Administration or related field.

Requires 3 years of relevant experience.

**Assets**:
The incumbent will have experience in complex scheduling and will have strong computer skills and knowledge of STAR CV, MacFacts, Mosaic, Medportal, Medsis, Web-Eval, McPost as well as Microsoft programs.

Excellent communication skills are required for interactions with faculty, staff, students and internal/external contacts.

The successful applicant will be detail oriented and possess outstanding interpersonal and organizational skills.

Excellent minute taking skills are required.

Experience in event arranging is key.

The ability to work independently, take initiative and to be self-directed are necessary skills.

The necessity to prioritize competing demands make the need for problem-solving and strong analytical skills essential.

**Additional Information**:
Attendance at early morning and evening meetings are an expectation of this position.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination

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