Senior Education Program Associate

2 weeks ago

Hamilton, Canada McMaster University Full time

Job Summary:

Responsible for providing administrative support for an academic program or department, the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls.

The SEA performs the duties of the position in accordance with established policies, procedures, and calendar of events, and is responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

Purpose and Key Functions:

Collect, analyze, assess, and summarize information relevant to the decision making process and developing recommendations for final approval and implementation. Oversee the Canadian Residency Matching System (CaRMS) with the objective to match all available learner spots to ensure the viability of the program. Assist in implementing program software changes, electronic modules and program surveys. Complete regular reports on projects and events status to all stakeholders, leadership and support staff and ensure the project scope and project parameters are clear. Maintain, evaluate and continuously update projects and events including, but not limited to, electronic modules, curriculum updates, CaRMS and databases. Oversee and coordinate education events, tutorials, academic half days and other learning and research initiatives. Create, design and develop banners, presentations and other promotional materials for use at various events. Create financial projections for projects and events and adjust throughout the duration of the project and event. Monitor budgets and reconcile accounts, complete financial transactions including travel expense reports, advances, electronic cheque requisitions, purchase orders and journal entries. Ensure appropriate venues and catering are secured provided and book transportation and audio-visual equipment as required. Delegate tasks appropriately to staff to assist with planning and coordinating events and activities. Make recommendations about future activities and events based on needs and results surveys. Facilitate various meetings and chair committees were applicable. Develop, plan, and coordinate rotation schedules for qualified residents at multiple sites. Facilitate the evaluation process for preceptors and students. Compile evaluation results and bring negative evaluations forward for review. Write a variety of documents including, but not limited to, correspondence and minutes. Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures. Maintain confidentiality of information. Set up and maintains filing systems, both electronic and hard copy. Update and maintain information in databases. Set up, use, and troubleshoot teleconferencing and videoconferencing equipment.

Requirements:

2 year Community College diploma in Business or related field.

Requires 3 years of relevant experience.

Additional Information:

The successful candidate has at least three years of experience working in an academic or clinical setting, experience working with medical trainees and a distributed education model.

Additional competencies include: demonstrated skills working in a team environment, demonstrated experience with various software applications including word, excel, outlook, and database management as well as proven experience using Microsoft Teams, Zoom or equivalent technologies.

Experience using MedSIS system is considered an asset.

Preference will be given to candidates who embody our values: Honouring and respecting others and ourselves, practicing creativity and courageous inquiry and action, and engaging one another with generous recognition of our interdependence.


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