Conflicts & Compliance Coordinator

5 months ago

Toronto, Canada Stikeman Elliott LLP Full time

Join the ranks of Stikeman Elliott, one of the most distinguished and respected corporate law firms in Canada. At Stikeman Elliott, we have a culture that values teamwork, service excellence and mentorship. Aside from working with an incredible team, we also have a fantastic benefits program, a learning and development grant and RRSP (Registered Retirement Savings Plan) matching. Voted one of the Best Employers in Canada for the past 14 years, Stikeman Elliott is a great place to grow your career

**This role will have the option to be fully remote, hybrid or on-site, with a preference for on-site attendance at least once a week.**

**The Conflicts and Compliance Coordinator works with our legal professionals to ensure that we are protecting our clients’ interests and are compliant with legal industry standards. We’re looking to hire someone with high attention to detail who is a great team player and willing to learn. You might not have any familiarity with the responsibilities listed below - that’s ok We’re here to teach you We have an awesome Conflicts and Compliance team - come join us**

**Hours of Work: 12:00 p.m. - 8:00 p.m., Monday - Friday.**

**Principal Duties & Responsibilities**:

- Manages OPEN requests, including preliminary conflicts, new matter and file changes
- Maintains changes to the Conflict Report and Restricted List Report
- Conducts testing and maintenance of Intapp OPEN and Wallbuilder and other system integrations
- Tests and maintains changes to OPEN and World Check, and works directly with the vendor
- Maintains updates to firmwide Policies on STELLA
- Prepares, distributes and reports on 120 Days No Activity Report
- Maintains various internal lists, C-16 and Director/Officer/Trustee/Sanctions/Client WatchList
- Responsible for semi-annual Restricted List Updates
- Oversees the distribution of the Monthly New Client Open Report
- Maintains intranet content with respect to Conflicts, File Opening, Ethical Walls and Restricted Trading
- Assists with Departure Lawyer Checklist, as required
- Creates, updates and dismantles Ethical Walls using IntApp software and CMS
- Processes Trade Requests as well as any required updates
- Maintains and follows up on Retainer Letters to ensure compliance
- Works with the Professional & Ethics Committee and/or other Committees to ensure we are meeting their requirements and or Best Practices
- Provides scheduling and coverage for after-hours conflict coverage on a rotating basis.

**Skills/Knowledge/Experience**:

- Must be a team player and work within a team
- Law Clerk Designation and research experience a strong asset
- Knowledge of CMS or Elite
- Must have knowledge of MS Word
- Strong Customer Service Skills
- Strong verbal and written communication skills
- Must be highly organized and very detail-oriented
- Must think creatively, have a positive attitude and ability to learn new functions quickly
- Must work according to standardized procedures and general work direction

**_ Please Note:_**_ Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation._

**Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

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