Full-time Administrative Assistant

1 month ago

Ottawa, Canada Department of Medicine Full time

**Full-Time Administrative Assistant - Rheumatology**

**Description**

Working in the Division of Rheumatology, the Full-Time Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the physicians' clinical practices. The incumbent is also required to provide administrative support for the physicians teaching, research, and administrative duties.

**Responsibilities**
- (This is not a complete list):_
- Maintains physicians’ daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, teleconferencing and videoconferencing.
- Coordinates clinic activities: Schedules clinic appointments; notifies patients of their appointments and addresses patient inquiries
- Coordinates follow up appointments with patients after their clinical visits;
- Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers.
- Coordinates meetings and educational lectures, as required.
- Compiles and submits expense claims (i.e. travel, honoraria, meeting expenses, legal case opinions, etc.)
- Initiates purchase order, deposit and cheque requisition requests using the appropriate cost center(s).
- Proofreads documents and composes routine correspondence**;**:

- Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
- Updates and maintains physicians’ curriculum vitae and documentation for professional advancement and annual reporting.

**Qualifications**
- Community College Diploma or equivalent;
- Minimum of 3-5 years related experience;
- Certificate in medical terminology preferred;
- Good knowledge of MS Outlook, Word, Excel and PowerPoint;
- Experience booking appointments, consultations, procedures and filing patient reports;
- Meticulous attention to detail;
- Excellent communication skills - able to clearly express self to patients and provide specific instructions;
- Excellent interpersonal skills;
- Proficiency in speaking and comprehending both English and French preferred.
- Excellent organizational, prioritization, and time-management skills to coordinate multiple activities;
- Good judgment; able to identify when to seek supervisor’s assistance or advice;
- Strong problem-solving abilities;
- Able to navigate and populate electronic databases;
- Ability to handle sensitive and confidential information;
- Initiative, tact, dedication, diplomacy and positive attitude;
- Highly dependable and thorough;
- Ability to work well with mínimal supervision.

**Contacts**

We sincerely thank all applicants for their interest but only those under consideration will be contacted.

**IMPORTANT NOTICE**: Support staff are employees of the hiring physician(s) or Division. The Ottawa Hospital is the paymaster of our employees. Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital. In accordance with The Ottawa Hospital, this position requires proof of vaccination against COVID-19 upon hiring.

The Department of Medicine is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. The Department of Medicine will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.

**Hiring organization**

**Employment Type**
- Full-time**Beginning of employment**
- January 2025**Duration of employment**
- Permanent**Industry**
- Healthcare**Job Location**
- 501 Smyth Road, Ottawa, ON, Ontario, Canada**Working Hours**
- 37.5 Hours per week**Valid through**
- December 2, 2024**Base Salary**
- $25.748-$30.771_ Per hour_

  • Receptionist/administrative Assistant

    6 months ago

    Ottawa, Canada Elysian Wellness Centre Full time

    We are looking for a front office receptionist/administrator to work with our amazing multi-disciplinary rehabilitation team. We are a clinic that has physiotherapists, registered massage therapists, acupuncturist, chiropractor, and registered dietitian in our facility. We are also a licensed motor vehicle accident treatment facility. We provide an easy...

  • Full-time Administrative Assistant

    4 months ago

    Ottawa, Canada Department of Medicine Full time

    **Full-Time Administrative Assistant - Division of Hematology (General Campus)** **Description** Working in the Division of Hematology as part of the benign program, the Full-Time Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the...

  • Full-time Rehab Administrator

    7 months ago

    Ottawa, Canada Trainyards Medical Centre Full time

    Monday to Friday daytime hours. **Job Types**: Full-time, Permanent **Salary**: $17.00 per hour **Benefits**: - Paid time off Schedule: - 8 hour shift - Monday to Friday Supplemental pay types: - Overtime pay **Education**: - Secondary School (preferred) **Experience**: - administrative assistant: 1 year (preferred) - receptionist: 1 year...

  • Administrative Assistant

    11 hours ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Administrative Assistant**DEPARTMENT**: - Patient Care - Geriatrics & Nursing Professional Practice**CONDITIONS**: - Temporary Full-time for approximately six (6) months**HOURS**: - Approximately 75.0 Bi-weekly Hours**SHIFTS**: - Days - 7.5 Hours per shift - **WAGE RANGE**: - Scale Minimum Maximum -...

  • Full Time Medical Office Administrative Assistant

    10 hours ago

    Ottawa, Canada WON FHO Family Physicians Full time

    **Seeking Full-Time Medical Office Administrative Assistant** **Requirements**: - Medical Office Assistant Diploma or 1-3 years of relevant experience - Proficient spoken and written English - Computer literacy **Hours**:36 to 40 hours per week **Terms of employment**:Monday to Friday **Computer Applications**:Telus Practice Solutions EMR, MS Word, MS...

  • Full-time Bilingual Receptionist

    8 months ago

    Ottawa, Canada Car-On Automotive Group Full time

    **Join Our Team**: Full-Time Bilingual Receptionist & Administrative Assistant **Location**: Ottawa, ON Car-On Auto Sales, a family-owned beacon of excellence in Ottawa's and Eastern Canada's automotive scene, is on the lookout for a Full-Time Bilingual Receptionist and Administrative Assistant. Do you have a sunny personality that makes everyone feel at...

  • Sales Assistant

    4 months ago

    Ottawa, Canada Taggart Group of companies Full time

    **Job Title**: Sales Assistant (full-time) **Reports to**: Sales Representative **Company**: Tartan Homes **Location**: Various Locations in Ottawa **Date**: July 19, 2024 Join Our Team! Tartan Homes is seeking a Full-Time Sales Assistant. Work 35.5 hours per week: **Mon, Tues, Wed**: 11:30 AM to 7PM **Thurs & Fri**: Closed **Sat, Sun, and all statutory...

  • Administrative Assistant

    6 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Administrative Assistant - HR Helpdesk**DEPARTMENT**: - Human Resources**CONDITIONS**: - Full-time**HOURS**: - Approximately 75.0 Bi-weekly Hours**SHIFTS**: - Days - **WAGE RANGE**: - Scale Minimum Maximum NONU $30.51/hr $36.98/hr**RESPONSIBILITIES**: - Reporting to the Director, Human Resources, the...

  • Office Administrator

    2 weeks ago

    Ottawa, Canada laurysenkitchens.com Full time

    Laurysen Kitchens in Ottawa is hiring a **full-time** OFFICE ADMINISTRATOR/RECEPTIONIST. If you are an excellent communicator, like working with the public, can use a multi-line phone system, and can create positive first impression with our customers we’d like to hear from you! You will be responsible for - Conveying a positive and welcoming first...

  • Assistant Bakery Manager

    7 months ago

    Ottawa, Canada Metro Inc. Full time

    Position Title: Assistant Bakery Manager - Full Time Position Type: Permanent Requisition ID: 38333 Banner: Metro Employment Type: Full-Time Address**:2525 Carling Ave, Ottawa, ON K2B 7Z2** Avaliability**: DAY, EVENING, WEEKEND** **Assistant Bakery Manager - Full Time** **RESPONSIBILITIES** - Assists the Manager supervising, directing, motivating and...

  • Sales Assistant

    5 months ago

    Ottawa, Canada Taggart Group of Companies Full time

    Job Title: Sales Assistant (full-time) Reports to: Sales Representative Company: Tartan Homes Location: Various Locations in Ottawa Date: July , Join Our Team! Tartan Homes is seeking a Full-Time Sales Assistant. Work hours per week: Mon, Tues, Wed: : AM to PM Thurs & Fri: Closed Sat, Sun, and all statutory holidays: :AM to PM Your Role: ...

  • Assistant Grocery Manager

    4 months ago

    Ottawa, Canada Metro Inc. Full time

    Position Title: Assistant Grocery Manager - Full Time Position Type: Permanent Requisition ID: 39337 Banner: Metro Employment Type: Full-Time **Location: 2525 Carling Avenue Ottawa** **Shifts: DAYS, EVENINGS, WEEKENDS** **RESPONSIBILITIES**: - Assists the Manager supervising, directing, motivating and training staff; in performing administrative...

  • Full-time Administrative Assistant- Division of Neurology

    2 weeks ago

    Ottawa, Canada Department of Medicine Full time

    **Full-Time Administrative Assistant - Division of Neurology (Civic Campus)** **Description** Working in the Division of Neurology, the Administrative Assistant works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support...

  • Assistant Grocery Manager

    2 weeks ago

    Ottawa, Canada Metro Full time

    **Location**: 2525 Carling Ave, Ottawa, Ontario, K2B 7Z2 Position Title: Assistant Grocery Manager - Full Time Position Type: Permanent Requisition ID: 40259 Banner: Metro Employment Type: Full-Time Address**:2525 Carling Ave, Ottawa, ON, K2B 7Z2** Avaliability**:DAY, EVENING, WEEKEND** **Assistant Grocery Manager** **RESPONSIBILITIES** - Assists the...

  • Assistant Produce Manager

    2 months ago

    Ottawa, Canada ['Metro'] Full time

    **Location**: 2525 Carling Ave, Ottawa, Ontario, K2B 7Z2 Position Title: Assistant Produce Manager - Full Time Position Type: Permanent Requisition ID: 40259 Banner: Metro Employment Type: Full-Time Address**:2525 Carling Ave, Ottawa, ON, K2B 7Z2** Avaliability**:DAY, EVENING, WEEKEND** **Assistant Produce Manager** **RESPONSIBILITIES** - Assists the...

  • Assistant Grocery Manager

    2 months ago

    Ottawa, Canada ['Metro'] Full time

    **Location**: 2525 Carling Ave, Ottawa, Ontario, K2B 7Z2 Position Title: Assistant Grocery Manager - Full Time Position Type: Permanent Requisition ID: 40305 Banner: Metro Employment Type: Full-Time Address**:2525 Carling Ave, Ottawa, ON K2B 7Z2** Availability**: DAY, EVENING, WEEKEND** **Assistant Produce Manager** **RESPONSIBILITIES** - Assists the...

  • Dental Administrator- Full time

    3 weeks ago

    Ottawa, Canada Dental Corp Full time

    h3>Dental Administrator - St. Laurent Dental CentreApply locations Ottawa, Ontario time type Full time posted on Posted 2 Days Ago job requisition id JR16071About us:St. Laurent Dental Centre is a state-of-the-art dental practice located in the heart of Ottawa. Through excellent preventive, restorative, and cosmetic dentistry PLUS technologies that make...

  • Assistant Meat Manager

    4 months ago

    Ottawa, Canada Metro Inc. Full time

    Position Title: Assistant Meat Manager - Full Time Position Type: Permanent Requisition ID: 38600 Banner: Metro Employment Type: Part-Time **Metro store #244 (Rideau)** **Address: 255 Rideau St, Ottawa, ON K1N 5Y2** **POSITION: Assistant Meat Manager - F.T. #RI24-77**: **RESPONSIBILITIES**: - Assists the Manager supervising, directing, motivating and...

  • Dental Administrator- Full time

    3 weeks ago

    Ottawa, Canada Dental Corp Full time

    h3>Dental Administrator - Smyth DentalApply locations Ottawa, OntarioTime type: Full timePosted on: Posted 2 Days AgoJob requisition id: JR16109About Us:Smyth Dental Centre is a dental office located in Ottawa, ON, and has been delivering high-quality, comprehensive solutions to area residents since 1985. p>We provide early morning, late evening, and weekend...

  • Full Time Assistant Manager

    7 months ago

    Ottawa, Canada Little Burgundy Shoes Rideau Centre Full time

    Little Burgundy is your go-to destination for the best and latest footwear **and accessories** trends! Find your favourite brands of shoes, boots and sandals for women, men & kids. Full Time Assistant Manager (40 hours minimum) **Must have previous Retail Keyholder / Assistant Manager / Store Manager experience ** JOB OBJECTIVE Support the Store Manager...