Accounts Receivable and Payable Administrator

3 months ago

Uxbridge, Canada Hela Spice Canada Inc. (Uxbridge, ON) Full time

Welcome to Hela Spice Canada Inc. We are a subsidiary of Hela Spice Inc. (also known as Hela Gewürzwerk Hermann Laue GmbH). Hela Spice Inc. is a family owned, global, private organization that works in all segments of the food industry. Our Canadian operations focus primarily on the design and formulation of custom seasoning and ingredient blends for meat and seafood, dairy, bakery, snack food and other sections of the food industry.

Hela Spice is offering a great opportunity for someone with experience collecting and administering a full accounts receivable system, also experienced with inputting, and reconciling the full accounts payable system. Knowledge of working with an SAP system is a bonus but not a requirement. We are looking for someone who is self driven, well organized, has a strong desire to complete tasks, and who can work collaboratively with others, the position will report to the head of Finance.

**Accounts Receivable**
- Process cheques and all accounts receivable items (EFT, E-transfer, credit card, debit card) received
- Post customer payments by recording cash, checks, and credit card transactions
- Prepare bank deposit and deposit log
- Investigate and follow-up with internal and external clients on invoice and deposit discrepancies
- Effectively follow up with clients for past-due invoices, credit hold and release, and credit limits
- Engage management over any problematic receivable accounts
- communicate with customer support and sales team\
- Send invoices through customer portals
- Generate aged analysis reports as required
- Perform other AR duties as assigned

**Accounts Payable**
- Process vendor invoices except inventory purchases done by purchasing manager
- Process all cheques and reconcile to backup package and ensure proper signatures
- Ensure proper g/l account distribution
- Ensure proper authorizations and P.O. back up with all invoices
- Respond to inquiries from vendors and other internal contacts
- Perform other AP duties as assigned

**Requirements**:

- Possess a strong understanding of accounting principles
- Previous experience in Accounts Receivable and collections
- Strong computer skills, SAP experience is an asset
- Proficient with Microsoft Office (Excel, Word, outlook, etc.)
- Strong verbal and interpersonal communication skills
- Excellent attention to detail and strong organizational skills
- Ability to prioritize and multitask to meet time sensitive deadlines
- Team player

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift

COVID-19 considerations:
Current company policy requires minimum double vaccination

**Education**:

- Secondary School (preferred)

Work Location: In person

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