Front Office Receptionist

6 months ago


Mississauga, Canada Provincial Store Fixtures Ltd. Full time

**Provincial Store Fixtures Ltd.**

Start: ASAP or 2 weeks from Job offer
- **Provincial Store Fixtures (PSF)**_ _is a leader in the industry with over 45 years in business, and we are one of the largest Architectural Millwork shops in Canada With more than 170 skilled and talented people that make up our core team, PSF has experienced stable growth over the years including significant expansion throughout Canada and the US. PSF specializes in high-end architectural millwork and has on-going projects in Institutional, Corporate, Entertainment, Hospitality and Retail Sectors. Our projects are high-end and custom tailored to our clients’ needs. We take great pride in the work we do, and it shows in the finished, beautiful product. Our people are our success and we promote a diverse and inclusive culture that is built on collaboration and teamwork._
- This role is a permanent part-time position, primarily based in Mississauga (on-site)._

**Schedule & Hours of work: Monday - Friday 10:00AM - 3:00PM; total of 25 hours per week. **The schedule may be reevaluated after 1-year for possible transition to Full Time. Must be flexible to work full-time hours when required depending on the work load.
- **This position reports to Human Resources Manager.**_

**Responsibilities**:

- Answer and direct phone calls, relay messages to appropriate parties
- Receive visitors and direct them to appropriate parties
- Organize and schedule meetings and appointments
- Arrange and set-up catering for meetings with clients
- Develop and maintain a filing system and contact lists
- Order and maintain office supplies and research and negotiate pricing with suppliers
- Assist with travel arrangements
- Daily processing of invoices, matching with packing slips, retrieving signatures, and submitting to Purchasing and Accounting
- Liaise with Office Administrator to handle requests and queries from the Senior Management team
- Update and maintain office policies and procedures
- Perform additional Receptionist duties

**Soft Skills**
- Friendly personality
- Great interpersonal communications

**Requirements**:

- Experience as a Receptionist required (2 years+)

**Additional qualifications would be an asset**
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, such as phone systems, computers, photocopiers, printers and fax machines
- Strong organizational and time management skills with the ability to prioritize work and multi-task
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- High School diploma

If you believe you are a great fit and are looking to explore a new opportunity, please send your resume through Indeed.

We are looking for motivated people that will strengthen the team and continue to grow long-term within our Company. There are many opportunities for advancement while building your career at PSF.
- Provincial Store Fixtures is committed to inclusive, barrier-free recruitment and selection processes, and work environment. We are happy to discuss any need for accommodation and will make every effort to meet those needs in a timely manner. Please advise the Human Resources Department if you require accommodation throughout the recruitment and selection processes and/or within the work environment. Information received relating to accommodation measures will be handled and addressed confidentially._

**Job Type**: Part-time

Pay: $16.55-$20.00 per hour

Expected hours: 25 - 28 per week

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L5C 2V5: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Are you flexible to work full-time hours when needed?

**Experience**:

- Receptionist: 2 years (required)
- Office environment: 2 years (required)

Work Location: In person



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