Executive Administrative Assistant
2 weeks ago
Responsibilities: duties in 4 different dental offices in Toronto GTA (Fartherst is to the south of Barrie)
- Provide high-level administrative support to executives
- Manage executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Create a manual for training administrative staff
- Handle confidential information with discretion
- Organize and maintain files and records
- Assist with budgeting and expense tracking
- Coordinate and facilitate communication between executives and the rest of the staff
- Responsible for Accounting and HR department for all 4 offices (EFT and AR report monthly basis).
Qualifications:
- Proven experience as an executive assistant or in a similar role
- Proficient in using Microsoft Office Suite (Outlook Calendar, Word, Excel, PowerPoint)
- Strong organizational skills with the ability to prioritize tasks and manage time effectively
- Excellent verbal and written communication skills
- Attention to detail and problem-solving abilities
- Ability to handle multiple projects simultaneously
- Knowledge of QuickBooks or other accounting software is a plus (**Accounting experience is a must)**:
- Professional phone etiquette and customer service skills
- Strong proofreading skills for accuracy and consistency
- Previous experience in an administrative or clerical position is preferred
This is an excellent opportunity for a detail-oriented individual with strong organizational skills to support our executive team. We offer a competitive salary, comprehensive benefits package, and a positive work environment. If you are a motivated self-starter who thrives in a fast-paced environment, we would love to hear from you.
**Job Types**: Full-time, Permanent
**Salary**: $25.00-$35.00 per hour
**Benefits**:
- Dental care
- On-site parking
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Commission pay
- Overtime pay
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- DENTAL OFFICE: 2 years (required)
Willingness to travel:
- 50% (required)
Work Location: In person
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