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Payroll Support Assistant

4 weeks ago

Courtenay, Canada North Island College Full time

Posting Number

**Posting Number**
- SS0516- Position Information**Division**
- Finance & Facilities**Department**
- Finance**Supervisor Title**
- Manager, Payroll Services**Location**
- Comox Valley(CV)**Posting Type**
- Internal/External Posting**Position Status**
- Regular**If Others, please specify**

**Desired Start Date**
- 06/03/2024**Position End Date (if temporary)**

**Weekly work schedule (please indicate the start and end times for each day of work)**
- WED, THURS, FRI**%**
- 60%**Pay Grade**
- G: Interim $28.57-$30.32**Position Summary**
- Reporting to the Manager, Payroll Services, the Payroll & Benefits Support Assistant (PSA) is assigned responsibilities supporting the processing of the bi-weekly payroll for college employees, benefits enrolment, and related administrative tasks. The PSA supports employee inquiries and maintains compliance with North Island College policies and regulations.**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

**Duties & Responsibilities**
- Working as part of the Finance department the Payroll & Benefits Support Assistant will:
1. Assist with assigned tasks relating to pay, including on and off boarding.
2. Assist with processing payroll data actions, ensuring adherence to all relevant policies and procedures, collective agreements, and current government regulations
3. Assist with documentation of payroll processes and procedures
4. Adds, updates, verifies and deletes employee enrollments for a variety of benefit plans. Consults with all appropriate stakeholders regarding missing, or inaccurate information and forms.
5. Supports Payroll & Benefit related inquiries. This includes, but is not limited to, answering queries from employees, responding to supervisor queries regarding process and also working closely with Human Resources.
6. Responsible for maintaining all relevant filing systems within the guidelines of the Freedom of Information and Protection of Privacy Act.
7. Establish effective liaison with internal and external contacts in a facilitative manner regarding a variety of Payroll/Benefit related matters.
8. Maintains current knowledge of multiple NIC Collective Agreements, NIC group benefit plans, BC Pension plans, procedures and practices of the HR/Payroll Colleague Database System.
9. Performs relief Reception duties on a rotation basis as assigned by the Manager.
11. Support meeting room scheduling and reception duties.
12. Perform other related duties as assigned by Supervisor or designate.**Required Education & Experience**
- 1. 2** **year Post Secondary related education (e.g. Business Administration diploma)
2. Minimum two-year administrative experience including payroll and/or finance.**Required Knowledge Skills & Abilities**
- 1. Excellent organizational and time management skills with the ability to plan and prioritize tasks, and efficiently meet deadlines.
2. Intermediate proficiency with MS Office - Word and Excel
3. Experience using a large database system an asset.
4. Strong attention to detail and accurate data entry skills.
5. Excellent analytical and problem solving skills.
6. Ability to adapt to a changing work environment.
7. Ability to positively contribute in a team environment, as well as use initiative and work independently.
8. Excellent oral and written communication skills.
9. Proven customer service skills and the ability to interact with people with tact and diplomacy.**Special Instructions to Applicant**- Posting Detail Information

**Posting Open Date**
- 05/24/2024**Posting Close Date**
- 05/30/2024**Open Until Filled**
- No

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