Coordinator

4 months ago

Toronto, Canada Weston Family Foundation Full time

**Location**:
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S7

**About Us**

The Weston Family Foundation is a family-led charitable foundation that focuses on creative solutions in the areas of healthy aging and healthy ecosystems with the objective of delivering measurable impacts to the well-being of Canadians. Since its inception more than 60 years ago, the Foundation has provided $520 million in charitable grants and today is one of Canada’s largest private charitable foundations.

**Coordinator, Weston Family Foundation**

**About the Foundation**

At the Weston Family Foundation, more than 60 years of philanthropy have taught us that there’s a relationship between healthy landscapes and healthy people. That’s why we champion world-class health research and innovation with the same passion that we support initiatives to protect and restore biodiversity on our unique landscapes. We take a collaborative approach to philanthropy, working alongside forward-thinking partners to advance Canada and create lasting impacts. We aspire to do more than provide funding, as we enable others to find transformational ways to improve the well-being of Canadians.

We are invested in the well-being of all Canadians. Our national identity encompasses a wide range of perspectives, ideas, and experiences. We aspire to develop and celebrate these differences in our working strategies and overall philosophy. We strive to take a mindful, deliberate approach, and to adopt policies and practices that advance and value diversity, equity, inclusion, and belonging within the Foundation, our operations, and our extended community. This approach is always evolving, it includes dedicating time and resources towards equitable hiring and communications, and cultivating a safe, welcoming, and accessible work environment. Our firm belief is that by taking this outlook, we will increase the beneficial impact of our philanthropy.

**The Role**

The Foundation’s Coordinator provides administrative, granting, and governance support for both the Foundation Team and the Board of Directors. The coordinator reports to the Grants and Operations Manager and works closely with the Director of Granting, Executive Director and other Foundation colleagues.
- The actual duties and responsibilities, position, title, and reporting relationship of the Coordinator may be changed by the Foundation from time to time to meet its evolving business needs. _

**Salary Range: $52,000 - $78,000 per year, plus 7.5% STIP**

**Key Responsibilities**

**_ Grants Management _**
- Manage a defined portfolio of discretionary grants ensuring Board members, grantees and team members are updated as required.
- Communicate with Board members and grantees using the highest level of professionalism and discretion.
- Provide research support surrounding topics or organizations of interest.
- Perform due diligence with respect to current and potential grantees ensuring they meet the Foundation’s granting guidelines.
- Manage workflows for the portfolio to ensure proper processes are in place and followed. This will include drafting proposal/approval forms, managing grant voting, setting up payments, drafting grantee communications, and ensuring accurate record-keeping in both SharePoint and SmartSimple (the Foundation’s database).
- Provide qualitative and quantitative updates on the portfolio for bi-annual Board meetings and internal meetings as required.
- Manage unsolicited requests for Foundation funding including recording request details, preparing monthly summaries for Board member review, and communicating with inquiring organizations to inform them of the status of their request.

**_ Governance Support_**
- Support the Director of Granting and Executive Director in meeting administrative needs related to the Foundation’s governance.
- Update the Director of Granting on policy maintenance (incl. mandates, terms and position descriptions), liaising with the Foundation’s Secretary as required.
- Assist in the development of governance materials for bi-annual Board Meetings. This will include researching governance trends and upcoming Foundation requirements.
- Coordinate or assist with additional governance tasks as required.

**_ Administration_**
- Support general administrative needs including the drafting and editing of correspondence and the preparation of documents for meetings.
- Coordinate or assist with additional administrative tasks as required.

**Qualifications**
- 2-5 years of similar or relevant experience with a preference for grants management and/or working closely with Board members
- Works well independently and within a team environment
- Excellent written and oral communication skills with exceptional attention to detail
- Experience building relationships with Board Directors and grantee organizations considered a strong asset
- Excellent skills with Microsoft Office suite and particular experience with PowerPoint creation, desig

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