Information Management Coordinator/administrator

7 months ago

Toronto, Canada The Printing House Full time

Are you passionate about information management and digital transformation? We are seeking a dynamic and tech-savvy Information Management Coordinator/Administrator with specialized expertise in SharePoint and experience in transitioning from on-premises to cloud-based environments.

**Position Overview**:
As an Information Management Coordinator/Administrator, you will play a key role in managing and optimizing our organization's information systems, with a specific focus on SharePoint administration and driving digital transformation initiatives. You will be responsible for refining existing and developing policies and procedures across multiple departments, overseeing classification tagging and metadata management for data/systems/and records, conducting cross-departmental training, and ensuring enforcement of information management best practices. Project management experience is a bonus, as you will lead initiatives related to system upgrades, migrations, and process improvements.

**Key Responsibilities**:

- Administer and support maintenance of SharePoint sites and MSFT stack file management and structures, including configuration, customization, and user support.
- Lead the migration of on-premises information systems to cloud platforms, ensuring seamless transitions and optimizing functionality.
- Refine, develop and support implementation of departmental policies and procedures across multiple departments to enhance data security, accessibility, and compliance.
- Oversee classification tagging and metadata management to improve information organization and searchability.
- Conduct cross-departmental training sessions on information management best practices and ensure consistent enforcement of policies.
- Manage projects related to vendor support, migrations, and process improvements, utilizing strong project management skills.
- Work closely with the VP of Digital Transformation to support digital transformation initiatives and strategies.
- Perform administrative duties for the VP of Digital Transformation as required, including scheduling meetings, preparing reports, and managing correspondences.

**Additional Scope of Responsibilities**:

- Define and maintain standard scopes for information records and data management, ensuring compliance with regulatory requirements and organizational policies.
- Collaborate with stakeholders to establish data governance frameworks and enforce data quality standards.
- Implement and manage document lifecycle processes, including retention schedules and disposal procedures.
- Monitor and analyze system performance metrics to identify areas for improvement and optimization.
- Provide technical support and troubleshooting assistance for information management systems and tools.
- Stay updated on industry trends and best practices in information management and digital transformation.

**Qualifications and Skills**:

- Bachelor's degree in information management or equal working experience.
- Proven experience in SharePoint administration and customization as well as MSFT information management stack practices.
- Strong understanding of digital transformation strategies and transitioning from on-premises to cloud-based solutions.
- Experience in writing policies and procedures across multiple departments with a strong understanding of applicable controls and automation opportunities.
- Knowledge of classification tagging, metadata management, and information governance.
- Ability to conduct cross-departmental training and ensure enforcement of information management policies.
- Project management experience is a plus, including managing system upgrades, migrations, and process improvement initiatives.
- Excellent communication skills and ability to collaborate with diverse teams.
- Strong problem-solving abilities and attention to detail.

**Benefits**:

- Competitive salary and benefits package.
- Opportunity to work in a collaborative and innovative environment.
- Career growth and professional development opportunities.

**Commitment to Diversity, Inclusion, Accessibility & Anti-Racism**:
TPH is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions and has opportunity to grow and develop. TPH will provide accommodation throughout the recruitment process upon request. If you require accommodation, please notify us and we will work with you to meet your needs.

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