Executive Assistant to Superintendent of Student
6 days ago
Executive Assistant to Superintendent
of Student Achievement Promotion Pool
PASS Grade 3 $63,986 - $72,018
About the Board
The Hamilton-Wentworth District School Board (HWDSB) is committed to learning, equity, engagement and innovation. We are guided by our vision, Growing Together, the mission that every student experiences a sense of belonging and engages in dynamic learning to reach their potential and build their own future, and our values of Compassion, Dignity, Trust, and Joy to guide our daily work and ensure that we honour the unique identities and needs of all. Proudly serving a community of approximately 50,000 students in the City of Hamilton and surrounding area, HWDSB operates across 80 elementary schools, 13 secondary schools and 1 Adult Learning Centre, in addition to providing support and service to approximately 8,800 staff members.
Staff Wellness
At HWDSB, staff wellness is a priority. We are committed to co-creating and fostering an environment where staff feel safe, valued, and supported. We are continuously striving to support the needs of our diverse community and actively work to foster and maintain a culture of human rights.
Our holistic Staff Wellness program has been designed to support employee’s well-being in all dimensions of health. As one part of this comprehensive program, all staff as well as their dependents have access to free and confidential supports through our Employee and Family Assistance Provider (EFAP), in addition to many other program components.
About the Role
**Duties include but are not limited to**:
Receive and respond to inquiries and concerns, both verbal and written, from employees, community members, parent/guardian/caregivers on behalf of the Superintendent.
Research and compile required information for meetings, reports, inquiries, agendas and presentations on behalf of the Superintendent.
Maintain and administer the professional calendar of the Superintendent.
Support the organization and coordination of meetings, activities, and events related to the Superintendent’s portfolio of responsibilities.
Maintain confidential files and records, including budget tracking and reports.
Provide administrative support for Board committees.
Provide relief support / coverage in the event another Executive Assistant is absent.
**Qualifications**:
College diploma/certificate in Office Administration or related field of study.
Minimum five years of relevant experience in a senior administrative support role.
Comprehensive knowledge of Ministry of Education, Board policies and procedures, and the complex and reciprocal connections among different elements of the organization.
Demonstrated management, planning, organizational, analytical, and problem-solving skills.
Highly developed interpersonal skills with an emphasis on teamwork, conflict resolution and client service with a foundation of reciprocity, human rights and equity.
Excellent written and verbal communication skills, attention to detail and high-level multi-tasking abilities.
Exceptional organizational skills including the ability to adapt to changes in priorities, assignments, and other disruptions on a day-to-day basis.
Experience and comfort with autonomy and decision making within a defined scope in a highly confidential environment.
Adaptability to support the Superintendent and members of Executive Council in a collaborative team environment with other Executive Assistants.
High level of proficiency using Microsoft Office and web meeting tools.
Thorough knowledge and understanding of the Board’s Multi-Year Strategic Plan, policies and procedures.
Thorough knowledge and understanding of the Board’s Equity Action Plan.
Knowledge of the Indigenous Education Circle Strategic Action Plan and an ability to provide a welcoming environment and engage ethically with Indigenous families and staff.
Demonstrate an anti-oppressive/anti-racist understanding and be responsive to the needs and interests of employees, community members, parent/guardian/caregivers.
Demonstrated commitment to working in a diverse school community and/or work environment.
Availability and flexibility to work outside of regular business hours when required.
Deadline for submission is 4:00 p.m. on Wednesday, February 21, 2024.
Employment Equity Statement
Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community.
HWDSB’s mission is to empower students to learn and grow to their full potential in a diverse world. Guided by this mission, HWDSB strives to build a workforce that embodies the values of human rights, equity, diversity and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences and needs of our students and our communities.
Indigenous Peoples (e.g., First Nations, Métis
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