Executive Assistant to Superintendent of Student
4 weeks ago
**Executive Assistant to Superintendent**
**of Student Achievement Casual Pool**
**Rate of Pay $35.15/hr - $39.57/hr**
**A**bout the Board***
The Hamilton-Wentworth District School Board (HWDSB) is committed to learning, equity, engagement and innovation, guided by its mission to empower students to learn and grow to their full potential in a diverse world. Proudly serving a community of approximately 50,000 students in the City of Hamilton and surrounding area, HWDSB operates across 84 elementary schools, 13 secondary schools and 1 Adult Learning Centre, in addition to providing support and service to approximately 8,800 staff members.
**Staff Wellness***
At HWDSB, staff wellness is a priority. We are committed to co-creating and fostering an environment where staff feel safe, valued, and supported. We are continuously striving to support the needs of our diverse community and actively work to foster and maintain a culture of human rights.
Our holistic Staff Wellness program has been designed to support employee’s well-being in all dimensions of health. As one part of this comprehensive program, all staff as well as their dependents have access to free** **and** **confidential supports through our Employee and Family Assistance Provider (EFAP), in addition to many other program components.
**About the Role**
**As part of the casual pool, the incumbent will be offered on an as needed basis daily, long-term and/or permanent assignments. The incumbent will provide confidential administrative support related to the Superintendent’s portfolio of responsibilities including school and system responsibilities. The incumbent will act as the front-line representative and a key communication liaison for trustees, members of Executive Council, school administrators, managers, system leaders, parents, employee groups, and community partners. The incumbent will be a pro-active systems thinker who can effectively manage multiple tasks, shifting priorities and urgent timelines while maintaining strict confidentiality with all information shared verbally, written, internally and externally.
**Duties include but are not limited to**:
- Receive and respond to inquiries and concerns, both verbal and written, from employees, community members, parents, guardians and caregivers on behalf of the Superintendent.
- Research and compile required information for meetings, reports, inquiries, agendas and presentations on behalf of the Superintendent.
- Maintain and administer the professional calendar of the Superintendent.
- Support the organization and coordination of meetings, activities, and events related to the Superintendent’s portfolio of responsibilities.
- Maintain confidential files and records, including budget tracking and reports.
- Provide administrative support for Board committees.
- Provide relief support / coverage in the event another Executive Assistant is absent.
**Qualifications**:
- College diploma/certificate in Office Administration or related field of study.
- Minimum five years of relevant experience in a senior administrative support role.
- Comprehensive knowledge of Ministry of Education, Board policies and procedures, and the complex and reciprocal connections among different elements of the organization.
- Demonstrated management, planning, organizational, analytical, and problem-solving skills.
- Highly developed interpersonal skills with an emphasis on teamwork, conflict resolution and client service.
- Excellent written and verbal communication skills, attention to detail and high-level multi-tasking abilities.
- Exceptional organizational skills including the ability to adapt to changes in priorities, assignments, and other disruptions on a day-to-day basis.
- Experience and comfort with autonomy and decision making within a defined scope in a highly confidential environment.
- Adaptability to support the Superintendent and members of Executive Council in a collaborative team environment with other Executive Assistants.
- High level of proficiency using Microsoft Office and web meeting tools.
- Thorough knowledge and understanding of the Board’s Strategic Direction, policies and procedures.
- Thorough knowledge and understanding of the Board’s Equity Action Plan.
- Demonstrate an anti-oppressive/anti-racist understanding and be responsive to the needs and interests of employees, community members, parents, guardians and caregivers.
- Demonstrated commitment to working in a diverse school community and/or work environment.
- Ability to provide a welcoming environment and engage ethically with Indigenous families and staff while respecting Indigenous Cultural Safety.
- Availability and flexibility to work outside of regular business hours when required.
**Deadline for submission is 4:00 p.m. on Wednesday, May 17, 2023.***
**Interviews will be held the week of May 29 - June 2, 2023***
**Employment Equity Statement**
Hamilton-Wentworth District School Board (HWDSB) is committ
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